Proposal Coordinator/Associate Proposal Manager

Proposal Coordinator / Associate Proposal Manager

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you're invited to apply for this role.

Fluor is a leading government contractor with a proven track record of delivering high-value technical solutions around the world to U.S. government agencies such as the DOE, NNSA, the Department of Defense and the Intelligence Community.

Job Summary

The Proposal Coordinator / Associate Proposal Manager supports Fluor's Federal and commercial competitiveness by managing proposal development across the full lifecycle. Reporting to Proposal Operations leadership, this hybrid role is part of a dedicated Federal response team focused on delivering high-quality, compliant proposals for rapid-turn DoW and broader Federal opportunities. The position requires strong judgment, ownership, and the ability to navigate competing priorities and perspectives while keeping work moving. It's an ideal next step for an experienced coordinator ready for greater responsibility and visibility across multiple concurrent proposals.

Job Description

Proposal Coordination (50%), Proposal Management (30%), Editing/Quality (20)

• Manage daily proposal operations for DoW and Federal solicitations, including schedules, trackers, compliance tools, and version control.
• Analyze RFP/RFQ/RFI requirements (FAR/DFARS) and translate them into clear, actionable deliverables.
• Coordinate inputs from SMEs, business units, subcontractors, and teaming partners; manage data calls and templates.
• Maintain the virtual proposal wall and integrate amendments, Q&A updates, and government communications.
• Coordinate with IT, security, and facilities to ensure proper access, accounts, and permissions for proposal teams.
• Oversee production and submission logistics, including digital submissions (PIEE, SAM.gov, agency portals) and hard-copy deliverables when required.
• Lead assigned volumes or small/medium proposals from solutioning through submission, including outlines and content planning
• Run solutioning sessions, stand-ups, and color team reviews, driving actionable feedback and schedule discipline.
• Maintain decision logs, document commitments, and escalate risks with recommended paths forward.
• Ensure compliance, score-ability, and integration of win themes, discriminators, and strengths.
• Align diverse SMEs and personalities while maintaining momentum, quality, and deadlines.
• Support cost narratives and BOE/technical alignment as needed.
• Serve as editorial lead for assigned volumes, ensuring clarity, consistency, readability, and adherence to style guides and templates.
• Enforce strict compliance and quality controls, including accurate cross-references, headers, evaluation alignment, graphics consistency, numbering, and page budget.
• Conduct final book checks and coordinate QA reviews before submission.
• Provide clear, constructive revision guidance to SMEs and writers, including senior technical staff.

DoW & GovCon Environment Expectations

• Demonstrate fluency in Federal/DoW procurement, FAR/DFARS, L/M/N alignment, CDRLs, and evaluation methods.
• Maintain high responsiveness in fast-paced, deadline-driven DoW pursuits.
• Protect sensitive proposal data and follow all marking and security protocols.
• Experience leading volumes or small/medium Federal/DoD bids.
• Familiarity with cost-volume integration and BOEs.

Basic Job Requirements

• Accredited four (4) year degree or global equivalent in applicable field of study and six (6) years of work-related experience or a combination of education and directly related experience equal to ten (10) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements

• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors

• Job related technical knowledge necessary to complete the job

• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines

• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

• U.S. citizenship and ability to obtain clearances.
• Travel up to 25% as needed.
• Ability to work variable schedules, including evenings, weekends, and holidays.
• Working knowledge of Shipley methodology.
• Federal or DoW proposal experience in coordination, writing, or volume-lead roles.
• Strong organizational and communication skills; able to manage multiple deadlines.
• Proven editing, integration, and quality-review skills.
• Proficiency with Microsoft Office, SharePoint/Teams, Adobe Acrobat Pro, and proposal tools.

Operating Environment

• Facilitate confidently with senior SMEs and strong personalities; manage viewpoints, maintain momentum, and document decisions.
• Communicate clearly and diplomatically with executives, technical contributors, and partners.
• Identify and support process and tool improvements.

Preferred Qualifications

• Accredited four (4) year degree or global equivalent or work experience in English, marketing, communications, design, or business preferred

• Strong organizational skills, strong interpersonal skills, and ability to lead are a must

• Strong writing and editing skills

• Able to organize, expedite, and manage multiple complex projects simultaneously

• Keen sense of attention to detail

• Able to handle stress, work with high energy, and work beyond normal work hours, as needed, with little to no advance notice

• Able to accommodate a flexible schedule; willing and able to adapt to the demands of a high-paced corporate environment

• Able to manage others and work with minimal supervision

• Capable of applying marketing principles to Fluor's business activities

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate's qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates: Must be authorized to work in the country where the position is located.

Salary Range: $83,000.00 - $154,000.00