Director, Purchasing & Contracting (Chief Procurement Officer)

Job Title

Purchasing And Contracting Director

Job Description

Salary: $160,000 (negotiable)

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Leads, directs, and evaluates department's staff; oversees day-to-day operations and employee work schedules to ensure adequate coverage and control; reviews and approves timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; completes employee performance appraisals; directs work; and trains staff in operations, and enforces adherence with policies and procedures.

Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; and provides progress and activity reports to County administrators and elected officials.

Develops long- and short-term goals, plans, and objectives for the department; and researches and assesses current and future needs including workforce deployment, equipment, technology, training, etc.

Develops, implements, and monitors department work plan, policies and procedures; serves as the official DeKalb County Purchasing & Contracting representative; formulates and develops work methods and practices, policies, standard operating procedures, training programs; implements and monitors supplier performance standards and metrics; monitors implementation of work processes and Key Performance Indicators (KPIs), policies and procedures by staff; updates departmental guidelines according to federal, state, or local legislation; oversees training programs; and oversees and directs the Local Small Business Enterprise program and contract compliance team.

Develops and maintains departmental budget; approves and monitors expenditures to ensure compliance with approved budget; coordinates with staff regarding department's annual budget.

Oversees the Oracle automated purchasing system, purchasing processes, functions and activities; reviews and approves purchase orders; approves and directs emergency purchasing; oversees contract compliance reviews; and maintains current knowledge of supply sources, product developments, contract availability, regulations, policies and procedures for governmental procurement.

Oversees and enforces compliance with the Invitation to Bid (ITB) and Request for Proposal (RFP) process for the County; determines and approves sole source and emergency procurements; develops and maintains business relationships with vendors and suppliers; ensures recommendations for awards are accurate and determined in accordance with the purchasing policy and procedures; approves and negotiates contracts for goods and services; directs the review of all two-party agreements; and mediates disputes between end users and suppliers when necessary.

Consults and advises the with Chief Executive Officer, Executive Assistant, Board of Commissioners, department heads, and other County employees; attends planning meetings; reviews current and proposed purchasing processes and needs; and gives advice and makes recommendations.

Minimum Qualifications

Bachelor's degree in Purchasing, Supply Chain Management, Business, Public administration, or related field required (Master's degree preferred); ten years of progressively responsible experience in purchasing and contracting, with five years of management experience for a comparably sized organization or as a director for a smaller organization; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certifications required: Must possess and maintain a valid Georgia Driver's license and certification from the National Institute of Governmental Purchasing (CPPB or CPPO) or the Institute for Supply Management (CPM, CPSM, or CPSD).

Supplemental Information

The ideal candidate will have experience in the following:

Overseeing an automated purchasing system (Oracle experience preferred), processes, functions, and activities that support the needs of a growing metropolitan area. Track record in successfully negotiating contracts for goods and services.

Directing and enforcing compliance with the Invitation to Bid (ITB) and Request for Proposal (RFP) processes for comparable-sized organization. Proven success in developing and maintaining business relationships with vendors and suppliers.

Planning and budgeting to maximize resources and creating technological efficiencies that will benefit the organization..

Formulating and developing work methods and practices, policies, standard operating procedures, and training programs.

Communicating effectively with officials, vendors, and suppliers to foster transparency and harmonious relationships.

Implementing and monitoring supplier performance standards and metrics, and overseeing and directing a Local Small Business Enterprise program.

Leadership experience that includes staff motivation, change management, and continuous improvement.