Medical Receptionist (Outreach)

Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming quality health services in a safe and supportive environment with expertise in serving LGBTQIA people and those impacted by HIV. Kind Clinic proudly serves Texas with four vibrant locations: two in Austin one in San Antonio and another in Dallas plus virtual care services available to all residents across Texas. Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers THA is at the forefront of promoting healthcare equity and accessibility throughout the state. Read more about THA here: .

The Medical Receptionist with Outreach and Testing supports efficient patient-centered reception operations within walk-in clinic mobile and community-based settings. The position greets and registers patients coordinates patient flow provides information regarding available services and next steps supports scheduling and documentation and collaborates with program and clinical staff to facilitate access to care. This is a full-time non-exempt in-person position that may require evening and weekend hours and reports to the Testing Operations Coordinator.

Core Functions

• Greet check in and assist patients and visitors in a professional respectful and patient-centered manner identifying reported service needs and routing patients to the appropriate testing laboratory clinical or support services;
• Accurately register patients and enter verify and update required demographic contact insurance and other information in the electronic medical record in accordance with established procedures;
• Coordinate patient flow throughout walk-in services including monitoring wait status communicating service needs and next steps and collaborating with Testing Specialists laboratory staff clinical staff and program leadership;
• Provide patients with accurate information regarding available services eligibility or service requirements clinic processes wait times appointments and next steps and assist with scheduling as applicable;
• Complete required reception documentation data entry and program reporting accurately and within established timelines;
• Respond professionally and compassionately to patient questions concerns and complaints utilizing de-escalation techniques when appropriate and escalating concerns according to established procedures;
• Maintain an organized welcoming and adequately stocked reception environment including required forms office supplies educational materials safer sex supplies visitor records and other resources necessary for daily operations;
• Participate in clinic mobile and community-based services as assigned and maintain competency in required operational functions including safe mobile testing vehicle operation;
• Receive distribute and process incoming and outgoing mail and correspondence as needed; and
• Performs related duties and fulfills responsibilities as required.

Key Performance Indicators

1. Maintains at least 95% accuracy in patient registration intake/outtake and required data entry as measured through routine record review and identified registration corrections.
2. Maintains patient satisfaction at or above the established organizational target as measured through applicable NPS results while maintaining positive individual patient feedback.
3. Responds to at least 95% of direct Microsoft Teams messages requiring a response or action within two business hours during scheduled work hours.

Compensation

Based on the positions duties and requirements this role has a starting hourly rate of $21.63. The initial hourly rate will be determined by the selected candidates qualifications and relevant experience.

Education

• High School Diploma GED or other equivalent certification required

Licensure and Certification

1. Basic Life Support (BLS) certification required (must be obtained prior to the first day of employment);
2. Valid Texas Drivers License; and
3. Complete required mobile testing vehicle training and maintain competency in the safe operation setup and use of the mobile testing vehicle for testing and outreach activities.

Required Experience

1. One (1) year experience in a medical setting or customer service role (two (2) years of part-time work/volunteer experience may be considered in lieu of one (1) year of experience); and
2. Six (6) months of work or volunteer experience with marginalized communities such as LGBTQIA and communities of color.

Preferred Experience

• Bilingual fluency in both English and Spanish including knowledge of medical vocabulary; and
• Bachelors degree in a social science or public health discipline (two-year degree with licensure and/or four years of relevant work experience will be considered in lieu of a Bachelors degree).

Knowledge Skills and Abilities

• Proficiency with basic computer applications including Microsoft Outlook Teams Word and Excel.
• Ability to maintain timely and professional communication with supervisors team members and other departments through organizational communication platforms including Microsoft Teams and Outlook.
• Knowledge of confidentiality requirements and the ability to maintain patient and organizational information in accordance with HIPAA and organizational standards.
• Strong verbal written interpersonal and customer service communication skills.
• Ability to communicate and work effectively respectfully and with cultural responsiveness across diverse populations backgrounds roles and socioeconomic circumstances.
• Ability to exercise diplomacy tact and sound judgment when navigating sensitive situations conflict or individuals experiencing distress.
• Ability to effectively prioritize and manage multiple responsibilities meet established deadlines and maintain attention to detail with minimal supervision.
• Ability to collaborate effectively with employees across departments and with external community partners and organizations.
• Available 40 hours a week with flexibility to work some evenings and weekends dependent on clinic needs and/or schedule.
• Ability to safely operate organizational vehicles as required for assigned duties.

Physical Requirements/Environmental Conditions

This position may require moving between work areas; standing walking bending reaching and using hands to perform assigned tasks. The employee may handle carry or move supplies equipment or tools relevant to the role. Work may occur in patient care or other clinical areas. The employee must follow applicable safety and infection control procedures and use required protective equipment. Essential job functions may be performed with or without reasonable accommodation.

• Health Care Plan (Medical Dental & Vision)
• Retirement Plan (403b)
• Life Insurance (Basic Voluntary & AD&D)
• Paid Time Off (Vacation Sick & Holidays)
• Short-Term & Long-Term Disability
• Training & Development
• Parental Leave
• Longevity Pay

Applicant Information:

• Submitting official transcripts diplomas certifications and licenses may be required prior to final offer. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Information regarding employment history as it relates to the qualifications of the position may be needed for employment verification.
• The applicant selected for employment is subject to a pre-employment background check. A history of conviction may not automatically disqualify an applicant. Applicants with a history of conviction may be considered on a case-by-case basis after individualized assessment of factors including the nature of the conviction the job duties and responsibilities the length of time since the conviction and evidence of mitigation or rehabilitation. If required for the position a physical motor vehicle record evaluation and additional background checks may be conducted.

EEO Statement: Texas Health Action is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race religion color national origin gender (including pregnancy childbirth or related medical conditions) sexual orientation gender identity gender expression age status as a protected veteran status as an individual with a disability or other applicable legally protected characteristics.

Beware of Employment Scams

Kind Clinic and Texas Health Action are aware of fraudulent job offers and recruitment scams that falsely claim to represent our organization.

Please note:

• We will never ask for payment gift cards or financial information as part of the hiring process.
• Legitimate communications from our recruitment team will come from an official @ email address (or other verified organizational channels).
• Interviews are not conducted through text message or chat apps.
• Any employment offer will follow a formal interview process.

If you receive a suspicious message claiming to represent Kind Clinic or Texas Health Action do not provide personal or financial information. If you are unsure whether a communication is legitimate please contact us at before responding.

Required Experience:

Junior IC