Fiscal Assistant II Neurology

Classification Title:

Fiscal Assistant II

Classification Minimum Requirements:

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Job Description:

This position provides fiscal support for the Neurology department. The incumbent uses independent judgment initiative and the ability to coordinate a variety of tasks in a fast-paced environment. The position is responsible for processing travel requests and reimbursements purchasing transactions accounts payable PCard reconciliation account reconciliations deposits journal entries and maintaining accurate financial records. The Fiscal Assistant II (FAII) functions with some independent responsibility for fiscal activities within the department and is responsible for complex calculations verification of financial data and processing of account transactions. This position also provides general administrative and office support as needed.

Essential Functions:

Travel Purchasing and Pcard administration:

• Serves as the Department of Neurologys UFGO/Travel Ambassador and assists travel processors with authorizations reimbursements cash advances and related expenses.
• Advises travelers on University travel policies funding eligibility required approvals and domestic/international travel requirements. .
• Keeps up to date on university travel and expense directives and procedures advising staff of changes.
• Acts as liaison with appropriate central offices and identifies and resolves issues related to travel and reimbursements.
• Processes purchasing requisitions and MyUFMarketplace transactions and assists with material supply and equipment purchases.
• Reconciles departmental PCard transactions reviews supporting documentation ensures policy and funding compliance and resolves discrepancies with cardholders

Accounts payable:

• Processes vendor invoices and purchasing transactions verifying appropriate funding required documentation and receipt of goods or services.
• Coordinates domestic and international honorarium payments and required documentation with faculty guests Payroll and Tax offices.
• Communicates with vendors to resolve payment and purchasing issues and assists faculty and staff with payment-related questions.

Financial Records & Reconciliations:

• Performs monthly Tier 1 account reconciliations for state clinical revenue and other unrestricted fund sources.
• Processes deposits and journal entries including ONL E2E and E2R transactions.
• Reviews financial transactions for accuracy completeness appropriate funding and compliance with University policies and procedures and maintains accurate financial records and supporting documentation for audit and operational purposes.
• Prepares and develops spreadsheets and financial reports as appropriate for use in presenting data to Department Leadership.

We Offer Exceptional Benefits:

• Low-cost State Health Plans : Medical Dental and Vision Insurance

• Life and Disability Insurance

• Generous Retirement Options to secure your future

• Comprehensive Paid Time Off Packages with 10 paid holidays paid family sick and vacation leave

• Exceptional Personal and Professional Development Opportunities : Access to UF Training & Organizational Development programs leadership development LinkedIn Learning and more

• Tuition Assistance through theUF Employee Education Program

• Public Service Loan Forgiveness (PSLF) Eligible Employer

Learn more about what we have to offer here !

About Gainesville Florida:

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Gainesville combines historic charm with modern amenities including a great school system a lively downtown and a thriving local culture with farmers markets and craft breweries. Discover professional growth and quality of life in Gainesvillewhere community innovation and work-life balance meet!

For more information check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds

Expected Salary:

$21.50 - $24.00 per hour

Required Qualifications:

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Preferred:

• Knowledge of myUFL as it relates to travel fiscal functions account reconciliations and monthly budgetary reporting.
• Knowledgeable of and experience with University and state regulations regarding fiscal travel and budget. Proficiency in Microsoft Office programs especially Excel.
• Self-motivated with the ability to work independently with demonstrated problem solving skills and attention to detail
• Ability to review fiscal data for accuracy and completeness to understand and apply applicable rules regulations policies and procedures.

Special Instructions to Applicants:

In order to be considered you must upload your cover letter and resume.

This position is eligible for veterans preference. To claim veterans preference please upload a copy of your DD 214 Form or equivalent certification with your application for consideration. See UFs Veterans Preference Page for more details.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

Required Experience:

Junior IC