Business Office Coordinator I 2026-02065

Executive Assistant To The Adjutant General

This position serves as the executive assistant to the Adjutant General (TAG), providing critical administrative and operational support to the TAG's office. Manages and coordinates key functions essential to the daily operations of the Wyoming Military Department and the Wyoming National Guard.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

Human Resource Contact: Molly Skala / View email address on click.appcast.io

Essential Functions:

• Executive Calendar, Briefings & Meeting Coordination
• Complex Travel & Mission Coordination
• Dual-Status Payroll & Federal Funding Compliance
• Legislative Tracking & Session Reporting
• Trusted Counsel & Administrative Mentorship
• Correspondence & Workflow Quality Control
• High-Level Protocol & Honors
• Veteran & Custom Recognition Programs
• High-Profile Special Events
• Civic & Community Engagement
• Office Operations & Resource Management
• Information & Directory Management

Preferences: It would be helpful (not necessary) if the applicant has knowledge of the military hierarchy, rank structure, culture, and protocol.

Knowledge of Microsoft Outlook, Microsoft Office Suite (Word, PowerPoint, Excel, etc.). Requires a high level of expert communication both orally and in writing. Requires interpersonal and people skills. Provides guidance, mentorship, and institutional knowledge internally and externally.

Minimum Qualifications: Education: Bachelor's Degree (typically in Business) Experience: 0-2 years of progressive work experience (typically in Business) OR Education & Experience Substitution: 3-5 years of progressive work experience (typically in Business) Certificates, Licenses, Registrations: None

Physical Working Conditions: This position refers personnel and policy decisions to the TAG and directorates. Responsible for preparing COAs and decision options and recommendations for the agency

Notes:

• FLSA: Non-exempt
• A Federal Security Background Check and Secret clearance are required

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

State of Wyoming