Senior Office Assistant

Job TitleHF Foods Group, Inc. is a leading distributor of international foodservice solutions to Asian restaurants and other businesses across the United States. With 15 distribution centers strategically located throughout the nation, HF Foods Group aims to supply the increasing demand for Asian American restaurant cuisine.Primary FunctionsThe Senior Office Assistant provides advanced administrative and operational support, ensuring efficient office functions while taking on increased responsibility in coordination, process improvement, and cross-team support. This role serves as a key resource to leadership and junior staff, helping maintain a productive and organized work environment.Essential Duties And ResponsibilitiesOversee daily office operations to ensure smooth and efficient workflowsProvide high-level administrative support to managers and leadershipCoordinate schedules, meetings, travel arrangements, and company eventsAct as the primary point of contact for office-related inquiriesMaintain and improve office procedures, systems, and documentationAssist in onboarding and training of new administrative staffManage office supplies, vendor relationships, and budget trackingPrepare reports, presentations, and internal communicationsSupport HR, finance, or operations teams with administrative tasks as neededIdentify process improvements and implement efficiency initiativesSkills And Qualifications3–5+ years of office administration or administrative support experienceProven ability to handle multiple priorities with minimal supervisionStrong organizational, problem-solving, and communication skillsProficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)Experience supporting multiple stakeholders or departments preferredDemonstrated leadership or mentoring experience is a plusEducation And/Or TrainingAssociate's or Bachelor's degree in Business Administration, or related field required.At least 3-5 years of professional administrative support experience in a professional office environment preferred.Bilingual in Chinese or Spanish preferred.Work Conditions(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)Office and warehouse environmentOccasional periods of standing or sitting for extended periods of timeRequired wearing of appropriate PPEExposure to hot/cold weather and loud noises in a warehouse environmentFrequent computer and telephone useFrequent communication with people throughout the dayEqual Opportunity EmployerHF Foods Group emphasizes and provides equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.