Pre-Construction Coordinator

Description Requirements Preconstruction Coordination Support the preconstruction team throughout project planning, budgeting, and procurement activities. Coordinate project schedules, deliverables, and deadlines to ensure timely completion of preconstruction activities. Maintain organized project files, bid documents, contracts, specifications, drawings, and correspondence. Assist with budget development, cost tracking, and value engineering efforts. Quantity Take-Offs & Estimating Support Perform detailed quantity take-offs from construction drawings and specifications. Review plans for completeness and identify potential scope gaps or conflicts. Maintain accurate take-off records and supporting documentation. Submittals & Documentation Management Track and manage preconstruction submittals, RFIs, product data, and supporting documentation. Ensure all required project documentation is submitted, reviewed, and approved within established timelines. Maintain document control systems and project tracking logs. Coordinate distribution of updated plans, specifications, and revisions to project stakeholders. Meeting Coordination Schedule, organize, and facilitate preconstruction meetings with internal teams, and subcontractors. Prepare meeting agendas, presentations, and meeting minutes. Track action items and follow up to ensure completion of assigned tasks. Assist with project kickoff and turnover meetings transitioning projects into construction. Schedule & Deadline Management Monitor project schedules and ensure preconstruction deliverables are completed on time. Proactively identify potential schedule risks and communicate concerns to project leadership. Track critical milestones and maintain accountability among project stakeholders. Support smooth project transitions from preconstruction to operations. Qualifications Education Associate's or Bachelor's degree in Construction Management, Engineering, Architecture, Business, or a related field preferred. Equivalent industry experience may be considered in lieu of formal education. Experience 2–5 years of experience in construction preconstruction, estimating, project coordination, or project administration. Experience with multifamily, mixed-use, or commercial construction projects preferred. Familiarity with construction drawings, specifications, and building systems. Skills & Competencies Strong knowledge of quantity take-offs and construction estimating principles. Excellent organizational and time management skills. Ability to manage multiple projects and deadlines simultaneously. Strong communication and interpersonal skills. Detail-oriented with a high level of accuracy. Ability to work independently and collaboratively within a team environment. Problem-solving mindset with strong follow-through. Software Proficiency Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) Bluebeam Revu Autodesk & Procore PlanSwift, On-Screen Takeoff, or similar take-off software Construction management and estimating software platforms Preferred Qualifications Experience with large-scale multifamily, podium, wrap, garden-style, or mixed-use developments. Knowledge of subcontractor procurement processes. Familiarity with budgeting, value engineering, and cost analysis. Physical Requirements Ability to sit, stand, and work at a computer for extended periods Success Metrics Accuracy and completeness of quantity take-offs. Effective coordination of preconstruction meetings and action items. On-time completion of preconstruction deliverables. Successful transition of projects from preconstruction to construction operations. Consistent adherence to project schedules and company standards. #J-18808-Ljbffr