Regulation and Enforcement Administrative Specialist

Job Opportunity

The Office of the Mississippi Secretary of State is dedicated to being both a service and information agency. Areas of service at the Secretary of State's Office are Communications & Publications, Elections & Voting, Policy & Research, Business Services, Regulation & Enforcement, Charities, Public Lands, Securities, and External Affairs. In addition, the agency employs executive and administrative staff which help oversee the various functions of the office.

About the Position

This position is a primary point of contact for all scrap metal registrations and cemetery annual reports. The candidate will be the secondary point of contact for administrative procedures rule filings, athlete agent applications, notary and service of process duties. The candidate will be expected to learn several proprietary data entry software programs and will process incoming rules, reports, and applications with great attention to detail. Duties include but are not limited to:

• Learn and use the Agency's proprietary Administrative Bulletin and Code, Star, and Athlete Agent databases, including entry of all rule filings, code uploads, cemetery reports, and athlete agent registrations.
• Learn and use LeadsOnline to process scrap metal registrations.
• Familiarize himself or herself with the Mississippi statutes and rules for administrative procedures, perpetual care cemeteries, athlete agents, notary, and scrap metal dealer registrations.
• Answer questions from the public and other agencies in regards to administrative procedures, perpetual care cemeteries, athlete agents, notary, service of process, and scrap metal dealer registrations
• Serve as the main administrative contact for the Division (answering phones, completing purchase requests, etc.)
• Complete special projects as assigned by Directors and Assistant Secretary of State.

What you'll need to be successful:

Ability to meet deadlines and work within a team. Ability to set priorities and manage multiple responsibilities at once. Preferred qualifications typically require a High School Diploma or equivalent and 3-5 years of experience. Agency preferred qualifications include basic computer skills including a working knowledge of Microsoft Office software, state government experience, data entry experience, customer service experience, and experience in legal-related work.