Contract Specialist III

Job Description Contract Specialist III (260004BA) with the Department of Developmental Services (DDS). Responsibilities Ensure compliance with all applicable statutes, regulations, rules, policies, and regulatory requirements. Provide recommendations, guidance, and technical assistance to Area Offices and providers regarding funding account selection, appropriations, service eligibility (including Autism and T22), and fiscal processes. Maintain accurate, up‑to‑date electronic financial tracking systems and spreadsheets reflecting expenditures, allocations, encumbrances, and contract crosswalks. Analyze annual Area allocations to support re‑engagements; identify fund types, appropriations, transfers (within and across Areas), and account details for the new fiscal year. Coordinate and process re‑engagements, new fiscal year contracts, amendments, start‑ups, capital improvements, and new home openings in alignment with Regional spending plans and Comptroller deadlines. Review, process, and verify all engagement, amendment, and contract submissions for completeness, required documentation, accuracy of encumbrances, and proper appropriation coding. Monitor and approve transfers (intra‑ and inter‑region) and assist with Area of Assignment updates and related fiscal adjustments. Review and approve FMIS authorizations, ensuring alignment of start/end dates, service codes, rates, roster terms, and correct encumbrance of funds, including LUSA authorizations. Develop, maintain, and submit hourly rosters based on FMIS authorizations for approval and encumbrance during amendment cycles. Run and analyze FMIS/MOSAIC and related system reports to validate transactions, monitor utilization, prevent reversions, and provide timely fiscal updates to management and Area staff. Prepare fiscal analyses, reports, and documentation to support decision‑making by the Regional Contracts Manager and DDS leadership. Perform additional contract management and administrative duties, special projects, and related assignments as required. Required Qualifications Knowledge of the principles and practices of business law relative to contracts. Knowledge of the methods of general report writing. Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing the department contracting process. Ability to analyze and determine the applicability of contract data, draw conclusions, and make appropriate recommendations. Ability to communicate effectively in oral and written expression. Ability to accurately record information provided orally. Ability to exercise discretion in handling confidential information. Ability to exercise sound judgment. Knowledge of the principles, practices and techniques of supervision. Minimum Entrance Requirements Applicants must have at least (A) three years of full‑time, or equivalent part‑time, professional or technical experience in business administration, management or public administration, the major duties of which included contract management or contract administration, and (B) at least one year in a supervisory capacity. (C) Any equivalent combination of the required experience and the substitutions below: I. A Bachelor’s degree with a major in business administration, management, public administration or law may be substituted for a maximum of one year of the required (A) experience. II. A Graduate degree with a major in business administration, management, public administration or law may be substituted for a maximum of two years of the required (A) experience. Note: No substitutions will be permitted for the required (B) experience. Special Requirements: None. Pre‑Employment Screening Recommended candidates must successfully complete pre‑employment screening, including a criminal background check (CORI) per regulations set forth by the Executive Office of Health and Human Services. Schedule and Location Location: Regional Office, Springfield, MA – 1 Federal Street. Schedule: 9:00 a.m. – 5:00 p.m. Days Off: Saturday and Sunday. Shift: Day. Salary Range: $69,600.44 – $99,525.66 per year. Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. Full details are provided upon hiring. Equal Opportunity An Equal Opportunity/affirmative action employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Contact Information Mass Careers technical assistance: call View phone number on click.appcast.io. Diversity Officer / ADA Coordinator: Christina Hyppolite (View email address on click.appcast.io, View phone number on click.appcast.io). Additional Bargaining Unit: 06‑NAGE – Professional Admin. Potentially Eligible for a Hybrid Work Schedule: Yes. #J-18808-Ljbffr