Parts Coordinator

Job Description

Job Description

Parts Coordinator

Location: South Texas – Based in the Rio Grande Valley (RGV)
Company: Encore Oilfield Services, LLC

Encore Oilfield Services, LLC is seeking an experienced  Parts Coordinator to support our  South Texas operations, based in the Rio Grande Valley (RGV) . This position is responsible for coordinating parts procurement, inventory, stocking, and distribution to support area mechanics, facilities, and customer needs.

The Parts Coordinator will work closely with Operations, AMS, Shops, Management, Accounting, warehouse personnel, vendors, and field mechanics to ensure parts are sourced efficiently, properly documented, and available when needed.

The ideal candidate is organized, detail-oriented, dependable, and able to manage multiple priorities in a fast-paced environment. Experience with parts, purchasing, inventory management, mechanical service, or the natural gas compression industry is highly preferred.

• Receive and prioritize calls and requests for parts.

• Source, procure, and coordinate the shipment of parts needed to support field and shop operations.

• Work with warehouse personnel to assist with receiving, stocking, organizing, and distributing parts.

• Create and track approved internal and purchase requisitions for parts, services, and expenses.

• Purchase stock orders as needed to maintain appropriate inventory levels for local demand.

• Obtain pertinent information from suppliers at the time of purchase order issuance to ensure accurate and efficient processing according to company policy.

• Communicate clearly and timely with cross-functional personnel, including  Operations, AMS, Shops, Management, and Accounting .

• Provide updates regarding requested parts, including order status, availability, and delivery schedules.

• Process all daily paperwork in a timely manner and in accordance with supply chain procedures.

• Maintain accurate records of parts, purchases, and inventory transactions.

• Participate in cycle counting and physical inventory counting.

• Assist with the organization and maintenance of warehouse and parts areas.

• Coordinate the pickup and delivery of parts to facilities and jobsites throughout the South Texas region.

• Operate material handling equipment as needed, including hand trucks, pallet jacks, forklifts, and parts trailers.

• Comply with all applicable safety, environmental, and PPE policies and procedures.

• Maintain good housekeeping in assigned areas.

• Handle special projects and perform other duties as assigned by management.

• High school diploma or equivalent, or relevant experience in the compression, mechanical service, parts, or purchasing industry.

• Minimum of 3–5 years of related experience , or a combination of education and relevant experience.

• Previous experience working in a parts department, warehouse, purchasing, inventory, mechanical service, or related environment.

• Ability to read, write, and communicate effectively in English.

• Strong organizational and recordkeeping skills.

• Ability to prioritize multiple requests and work effectively under pressure.

• Strong attention to detail and accuracy.

• Basic computer skills and ability to learn inventory management systems.

• Valid driver's license and clean driving record.

• Ability to work independently and as part of a small team.

• Must be available to participate in  on-call coverage as needed to support operational needs.

• Parts department experience in the  natural gas compression or mechanical service industry .

• Knowledge of gas compression equipment and related industry equipment.

• Experience with parts purchasing and procurement.

• Experience working with inventory management systems and multiple warehouses.

• Forklift operator certification.

• Experience supporting field mechanics or service operations.

• Experience operating delivery vehicles or pulling parts trailers.

• Parts procurement

• Purchasing and sourcing

• Purchase requisitions

• Purchase order processing

• Inventory management

• Inventory stocking and distribution

• Cycle counting and physical inventory

• Parts identification and sourcing

• Inventory management systems

• Multiple warehouse coordination

• Microsoft Office

• Material handling equipment

• Forklift operation

• Hand truck and pallet jack operation

• Delivery vehicle and parts trailer operation

• Strong attention to detail

• Excellent organizational and time management skills

• Strong communication and interpersonal skills

• Ability to prioritize and manage multiple requests

• Effective problem-solving abilities

• Ability to work independently with minimal supervision

• Strong follow-through and accountability

• Dependable and responsive approach to urgent requests

• Team-oriented mindset

• Professional approach to vendor and internal relationships

• Ability to work effectively in a fast-paced environment

• Ability to remain organized and accurate while handling multiple priorities

• Willingness to assist wherever needed to keep operations moving

• Lift and carry up to 50 pounds occasionally .

• Frequently stand, bend, squat, climb, stoop, twist, and reach.

• Work at elevated heights when necessary.

• Operate material handling equipment including hand trucks, pallet jacks, forklifts, delivery vehicles, and parts trailers.

• Pick up and deliver parts to company facilities and jobsites.

• May be required to pull a parts trailer.

• Work safely around shop, warehouse, mechanical, and industrial environments.

• Must be able to safely perform all essential job functions while wearing required PPE.

This position supports  Encore's South Texas operations and is based in the Rio Grande Valley (RGV) . The Parts Coordinator works as part of a small team and will regularly interact with Operations, AMS, Shops, Management, Accounting, mechanics, vendors, and other company personnel.

The position operates in a  fast-paced parts, warehouse, field service, and industrial environment and may require travel throughout the South Texas region between facilities, vendors, and jobsites to pick up or deliver parts. The position also requires  participation in on-call coverage as needed to support operational requirements .

Encore Oilfield Services, LLC offers a competitive benefits package, including:

• 401(k) with company matching

• Health insurance

• Dental insurance

• Vision insurance

• Health Savings Account (HSA)

• Life insurance

• Voluntary Short-Term Disability insurance

• Voluntary Long-Term Disability insurance

• Paid time off (PTO)

• Employment is contingent upon successfully passing a  post-offer drug screen and  background check .

• The level at which a candidate is hired will depend upon their skills, qualifications, and previous related experience.

• Encore Oilfield Services, LLC is an  Equal Opportunity Employer (EOE) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.