Development Data Assistant-Part Time

Part-time

Description

Job Summary/Function:

The Development Data Assistant is a key member of the Development team with a primary responsibility for data entry management and reporting and supporting the work of the development team in donor cultivation/stewardship marketing special events and volunteer management. A vital element of this role is to maintain donor confidentiality and data privacy along with accurate donor records within the Donor Perfect database with a focus on promptly recording donations and producing timely letters expressing gratitude to contributors.

Essential Duties & Responsibilities:

Data Entry & Reporting

• Create and maintain donor database records including merging duplicates updating addresses flagging deceased or moved donors handling relationship coding and soft credit tracking.
• Enter all daily receipts into Donor Perfect database.
• Generate donor acknowledgement letters and cards within 1-2 business days of receipt.
• Generate weekly monthly quarterly and annual development reports and as directed.
• Prepare donor lists digital and print mailings and reports.

Process and track tribute and memorial gifts including timely acknowledgment to both the donor and the honorees family with accurate flagging in Donor Perfect.

Support annual fund and appeal mailings by pulling segmented donor lists applying suppressions and managing address updates prior to mail runs.

Monitor and reconcile online giving platform data with Donor Perfect identifying and resolving sync errors in a timely manner.

Event Support

• Support development events and functions.
• Work with Marketing staff to maintain website calendar digital sign and weekly Breakfast Bytes.
• Support volunteer recruitment and placement process and time tracking.
• Monitor supplies of marketing materials and order as needed.

Volunteer Management

• Ensure that volunteer inquiries are responded to in a timely manner and potential volunteers are connected with programs based on agency needs.
• Work with HR to ensure proper background checks are completed for all volunteers having contact with JFCS clients.
• Represent JFCS at volunteer expos and other events to increase community engagement in the agency mission.
• Work with program directors to support volunteers as needed.

Other related responsibilities as assigned

Requirements

Required Qualifications:

• High School diploma required. Associate degree or technical college preferred.
• Minimum of 1 years experience working in a data management position with direct experience in support of the fundraising function.

Knowledge Skills & Abilities:

Strong communication and problem-solving skills.

Excellent time management and organizational skills.

Proficiency in Microsoft Office and CRMs such as Donor Perfect and Constant Contact.

Ability to work independently while contributing to a collaborative team environment.

Commitment to cultural competency and working with diverse populations

Physical Requirements:

• Desk work with computer usage for extended periods
• Occasional irregular hours and capacity to work under pressure

Full range of motion and corrected vision hearing and speech (or reasonable accommodations)

Required Experience:

Junior IC