HR Office Coordinator

HR Office Coordinator

The HR Office Coordinator plays an important role in creating a welcoming, engaging, and well-run workplace at our West Middlesex office. This position oversees day-to-day office operations while providing administrative support to Human Resources and helping bring employee experience and engagement initiatives to life.

The ideal candidate is organized, proactive, and service-oriented, with the ability to anticipate needs, build strong relationships, and confidently collaborate with employees, leaders, vendors, visitors, and building management. This is an excellent opportunity for someone who enjoys taking ownership, making an impact, and growing their administrative skills.

This role is a part-time position requiring on-site support 3 days a week totaling about 15-20 hours.

Responsibilities

Human Resources Support

• Provide administrative support to HR processes and employee programs, maintaining a high level of accuracy, confidentiality, and responsiveness.
• Maintain organized electronic employee documentation, including scanning, uploading, filing, and auditing records as appropriate.
• Assist with HR employee initiatives, engagement activities, reporting, and other administrative processes.
• Assist with general HR tasks as needed.
• Performs other duties as assigned within the scope of responsibilities and requirements of the job.
• Performs Essential Job Functions and Duties with or without reasonable accommodation.

Office Management

• Serve as a visible and approachable resource for employees, helping foster a positive, connected, and engaging workplace experience.
• Serve as the primary owner and point of contact for day-to-day office operations, proactively identifying needs and ensuring the workplace is organized, professional, functional, and welcoming.
• Anticipate office needs and independently coordinate solutions, escalating issues appropriately while minimizing disruption to employees and business operations.
• Manage relationships with property management, office vendors, and service providers, including cleaning, equipment, supplies, catering, deliveries, and other workplace services; monitor service quality and ensure issues are resolved promptly.
• Coordinate incoming and outgoing mail, deliveries, shipping, and other office logistics.
• Maintain meeting rooms, common areas, and shared spaces to ensure they consistently reflect a professional and welcoming workplace.
• Partner with the West Middlesex Events Committee and HR to plan, coordinate, and execute employee engagement activities, celebrations, events, and recognition initiatives.
• Contribute to a positive office culture by helping create a welcoming, inclusive environment for all employees.
• Proactively identify opportunities to strengthen employee engagement, connection, and office culture and independently bring forward ideas and recommendations.

Qualifications

Education, Licenses, and Certifications

• HS/GED degree required

Years of Experience and Knowledge

• 1 ~ 3 years of general office administration, office management, or HR support experience required

Skills and Abilities

• Intermediate level Microsoft Outlook, Word, PowerPoint skills
• Intermediate level Microsoft Excel skills
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Customer-service mindset with the ability to work effectively with employees, vendors, and visitors.
• Comfortable working independently and proactively identifying needs before they arise.
• Ability to maintain confidentiality and handle sensitive information with professionalism.

EEO Statement

ProDriven Global Brands is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. ProDriven Global Brands is an equal opportunity employer and prohibits discrimination and harassment of any kind. All qualified applicants to ProDriven Global Brands are considered for employment without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status or any other protected characteristic. ProDriven Global Brands will not tolerate discrimination or harassment of any kind based on these characteristics.