Financial Analyst 1

Job Description

Expected Salary Range: the expected salary range for this position is $96,834 - $101,647 per annum for Stanford work locations and $58, 101 - $91,482 per annum for remote work locations.

Learning Technologies & Spaces (LTS) is seeking a Financial Analyst to support end-to-end financial operations and internal controls. Reporting to the Director of Finance and Administration (DFA), the Financial Analyst initiates or verifies a variety of financial transaction types, prepares journal transfers, and proactively resolves discrepancies. The FA liaises with a variety of campus partners including Contracts, Procurement, and Financial Services to ensure compliance with policies and smooth transaction flow. The FA also produces monthly and quarterly reporting for Budget Managers, maintains accurate budget-to-actual tracking, and serves as an expert resource on financial processes and best practices. Expect weekly 1:1s with the DFA and Office Manager/EA for alignment, and ongoing training to maintain expertise in financial systems and policy. Success requires exceptional organization, discretion, clear communication, resourcefulness, and initiative. Deep familiarity with Excel, Oracle Financials, Microsoft Office Suite is required.

The Financial Analyst is responsible for processing and maintaining the unit's financial transactions and providing responsive support to department stakeholders. Using Google Form submissions, the FA verifies PCard and Travel card activity, processes reimbursements, and creates requisitions and contracts. The FA prepares and submits iJournals to correct account coding, move expenditures, and transfer funds, submits invoices for payment processing, and proactively resolves invoices placed on hold. A key expectation is researching discrepancies and supplying accurate information to support resolution.

The FA is the first-line resource for inquiries and requests from LTS colleagues, and monitors messages, responds promptly, or researches needed information using available resources, then composes clear guidance. This includes investigating financial transactions, recommending best practices, and providing instructions and resources to help staff complete tasks correctly and efficiently.

The FA participates in the creation of the annual budget and year-end forecasting, distributes monthly expenditure statements to Budget Managers, reconciles monthly actuals to budget for monthly and quarterly tracking, and runs and analyzes financial reports that may require pulling data from multiple systems. In collaboration with Budget Managers, the FA ensures expenditures post to the correct accounts, and initiates adjustments and corrections when discrepancies are identified.

In addition, the position supports routine coordination and communication by attending a variety of meetings to address new and ongoing items, gather input, collaborate with partners, and stay current on process or policy updates that affect the team's financial operations.

The FA may participate in cross-training on core functions to act as the department STAR (IT Contact) by coordinating orders for new cell phones and service upgrades, serve as backup Department Property Administrator as needed, including coordinating tagging and recordkeeping for capital equipment and furniture, support onboarding and access needs by setting up SUNet ID sponsorship for new hires, and grant procurement-related access through Authority Manager, including access to Amazon Business for office supply ordering.