Documentation Administrator

Essential Functions Providing support to ECR/O originators in preparation, routing, and approval of objects and ECR/Os in the SAP System. Reviewing proposed changes to ensure correct use of standard formats and conventions. Working with engineering change requesters to determine change implementation (ECO) strategies. Administering the ECR/O process through collaboration with division and plant personnel to coordinate ECR/Os. Verifying that ECR/Os and all documentation conform to policies, procedures, and required formats. Ensuring that appropriate plant personnel are notified of released ECR/Os and all applicable documentation. Certifying that change packages are complete for release/implementation, with all necessary supporting documents and data objects in place. Reviewing that all affected controlled documents and master data objects have been approved for adequacy by appropriate individuals. Releasing controlled documents and master data objects for use. Overseeing and directing the use of the electronic documentation system for document control. Maintaining hardcopy and electronic Document Centers to ensure the most current implemented version of specifications, procedures, drawings, etc., is readily accessible to all associates. Reviewing and maintaining Device Master Documents and Plant and Departmental Policies/Procedures to ensure correct use of standard formats and conventions. Auditing document control through monthly reports, three‑year reviews, artwork, BD corporate and BD global documents, and external standards. Managing the site work instruction program. Acting as a change coordinator in BD’s SAP Product Lifecycle Management (PLM) system. Verifying appropriate individuals are assigned to tasks in the ECR/O and material master data workflow processes, adjusting assignments in coordination with core team and functional leaders. Maintaining the design center matrix and related reviewer and approval matrices. Coordinating and conducting Document Management System training for new associates as necessary. Conducting training and/or notification of document control system users on system upgrades and enhancements. Providing input and direction for artwork requirements by working closely with site project coordinators, BD SM graphics department, and other BD Unit graphics departments. Collaborating with the site print shop associates to facilitate and assist with artwork and graphic issues, ensuring labels are printed correctly. Communicating with BD SM and Corporate personnel to update the library of BD SM graphic images (symbols, fonts). Supporting site and/or BD SM projects and factory/manufacturing work orders by providing input and direction for artwork requirements. Other Responsibilities Comply with and enforce all local, state, federal, and BD safety regulations, policies, and procedures. Adhere to all local BD quality policies, procedures, and practices through consistent application of sound Quality Assurance principles. Ensure compliance through appropriate communication, training, and education of sound Quality Assurance principles. Perform activities and programs as defined for this position in the Quality Systems Manual – BD Broken Bow. Perform other job‑related duties as assigned. Observe all safety, environmental, and quality system standards. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. Education, Experience and Skills Associate’s degree required or 3–5 years of documentation administration experience. Thorough working knowledge of word processing, spreadsheets, and other computer‑based applications. Ability to multi‑task, possess excellent communication skills, and work independently. Preferred: Working knowledge of Enterprise Resource Planning systems, Document Management Systems, and Adobe Illustrator. Familiarity with packaging/labeling materials, packaging configurations, equipment and printing techniques. Familiarity with regulatory labeling requirements for both international and domestic products. Knowledge base of current regulatory and Quality Standards. Physical Requirements Level 2 Light Work: Exert up to 20 pounds occasionally, and/or 10 pounds of force frequently, or negligible constantly. Walking or standing to a significant degree, or sitting constantly and pushing/pulling controls. Core Competencies Strong verbal, written, analytical, persuasive, and interpersonal skills. Organizational skills are required. Ability to accept responsibility and perform duties with little or no direct supervision. Communication skills adequate to communicate effectively with all Plant and Division R&D/Quality Assurance personnel. Equipment Use Must be able to operate office equipment such as a photocopier, calculator, and personal computer with a standard keyboard. Working Conditions Position is in an office environment; may require minimal travel. To learn more about BD visit Becton, Dickinson and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characteristics. #J-18808-Ljbffr Becton Dickinson