Payroll Manager
Jobs via Dice
Job Title: Payroll Manager
Location: San Jose, CA, 3 days office - Hybrid Payroll Operations & Workday:
Location: San Jose, CA, 3 days office - Hybrid Payroll Operations & Workday:
- Prepare and process end-to-end multi-state payrolls for 1,500+ employees using Workday Payroll
- Process and submit employee equity transactions and related tax withholding through Workday Payroll
- Partner with HRIS and IT teams to manage Workday system updates, testing, and enhancements.
- Manage day-to-day payroll activities and resolve payroll-related discrepancies in a timely manner.
- Serve as the primary point of escalation for Workday payroll issues and employee inquiries.
- Prepare and review payroll journal entries, reconciliations, and general ledger postings.
- Collaborate with the Accounting team to ensure accurate recording of payroll expenses, accruals, and liabilities.
- Support month-end and year-end close activities, including W-2 processing and payroll-related account reconciliations.
- Ensure accurate calculation, withholding, remittance, and reporting of federal, state, and local payroll taxes.
- Manage W-2, W-2c, and other year-end tax filings and reconciliations.
- Ensure compliance with payroll SOX controls and maintain current knowledge of applicable federal and state regulations.
- Responding to inquiries from employees, HR, Accounting, government agencies, and third-party vendors utilizing knowledge of policies, procedures, and legislation
- Conduct audits of data changes and requests to ensure compliance with company policy and practices.
- Oversee multi-state payroll tax registrations and respond to tax agency notices and audits.
- Maintain detailed payroll records and audit-ready documentation.
- Ensure the integrity and accuracy of all payroll remittances and reporting.
- Manage time and attendance workflow to ensure all timesheets, time-off requests, and payroll data is received timely and accurate, complete, and compliant with state and federal standards.
- Partner with Legal and HR to ensure compliance with garnishments, levies, and other mandated deductions.
- Monitor and implement regulatory changes impacting payroll operations, including FLSA and state-specific wage and hour laws.
- Identify opportunities to streamline and automate payroll processes, reducing manual effort and error risk.
- Lead or support payroll technology projects including system integrations, upgrades, and process redesigns.
- Leverage AI tools (e.g., Claude, Gemini or similar) to enhance payroll reporting, drafting, research, and workflow efficiency
- Identify opportunities to apply AI-assisted automation to reduce manual effort in data validation, reconciliation, and exception handling
- 8+ years of experience processing end-to-end payroll and equity transactions
- Hands-on expertise with Workday Payroll.
- Strong knowledge of payroll accounting principles, SOX controls, and general ledger reconciliation.
- In-depth understanding of federal and multi-state payroll tax compliance and wage and hour laws.
- Proven year-end close experience including W-2 and W-2c processing in Workday and ADP SmartCompliance.
- High proficiency in Microsoft Office 365 and G-Suite (Excel, Google Sheets)
- Ability to work independently with general supervision, prioritize effectively, and meet tight deadlines.
- Strong attention to detail, self-motivation, and ability to manage confidential material with discretion.
- Excellent verbal and written communication skills with commitment to customer service and ownership
Vacancy posted 3 days ago
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