Project Administrator

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Position Description

US Fusion & Specialty Construction

Position Summary

The SDU-11 Project Administrator provides integrated project administration for timekeeping and payroll support, employee onboarding and badging, staffing coordination, billing and invoice backup, project records, meeting logistics, materials and shipment coordination, and routine office support. The role serves as the administrative connection among field leadership, Project Controls, Document Controls, Human Resources, payroll, safety, vendors, subcontractors, and the Site Project Manager. Work must be accurate, timely, confidential, traceable, and maintained in approved project systems.

Authority and Accountability

• Request missing administrative information and supporting documentation from responsible personnel.
• Maintain assigned administrative logs and identify incomplete, late, inconsistent, or unsupported entries.
• Escalate payroll, badging, onboarding, staffing, billing, records, and mobilization issues to the Site Project Manager through approved channels.
• Protect confidential employee, payroll, banking, medical-status, and site-access information and limit distribution to authorized recipient

Position Requirements

• Minimum one year of relevant construction-office, project-administration, payroll, billing, or project-coordination experience; industrial, government, nuclear, or other regulated project experience preferred.
• Working knowledge of timekeeping, payroll support, billing documentation, onboarding, staffing records, records management, and administrative coordination.
• Proficiency with Microsoft Word, Excel, Outlook, Teams, and SharePoint. Experience with Microsoft Lists, Forms, Planner, Power BI, Vista by Viewpoint, Access, Ariba, Fieldglass, Track, HCSS, Bluebeam, PRISM, or similar systems is beneficial.
• Excellent written and verbal communication, typing, grammar, organization, attention to detail, basic mathematics, critical thinking, problem solving, and consistent follow-through.
• Ability to manage multiple deadlines, interface professionally with all levels of management and field personnel, and handle sensitive and confidential information.
• Ability to satisfy project and site-access requirements and obtain required site-specific training or credentials, where applicable.

Equal Opportunity Employer

PALA Group, Inc. and its Subsidiaries provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.