Admin Specialist and Receptionist

FocusKPI is seeking an Admin Specialist and Receptionist (Receptionist + EA) to join one of our clients, a high-tech SaaS company. This position is for the Operations Management department within the client's company. 

Work Location: San Francisco, CA (Onsite role)

Duration: 6-month contract 

Pay Range: $23 - 29/hr

Responsibilities:

• Reception Desk, Visitor Control, Physical Security Management, Planner, Team Player

• Welcome clients and visitors at the reception desk by greeting them with a positive attitude and handling necessary inquiries.

• Manage (register & instruct) and control visitors (physical escort & guide) until they leave.

• Manage daily visitor log

• Ensure that security guards are properly trained and understand company guidelines.

• Maintain a safe and clean reception area and conference rooms

• Support parking validation

• Ad-hoc including security alarm test

• Support office supplies, food & drinks requests, orders, receiving, and restocking.

• Handle shipments (Create lab/tracking/receiving)

Executive Assistant (EA): 

• Provide clerical support to the chief executive officer through tasks such as managing phone calls, answering emails, and sorting mail

• Book and manage travel arrangements for the executive team, including scheduling meetings and preparing detailed itineraries

• Create expense reports for various executive meetings and events by keeping all receipts

Qualifications:

• Senior level with excellent management and planning skills

• Minimum of 5 years of experience in an admin position/office Management/Event Planning, with EA experience is a plus.

• Education: Minimum of Associate's or Bachelor's degree. Minimum of 5 years of experience with office administrative or EA experience

• Need to be a self-starter, highly motivated, and independent

• Strong problem-solving skills

• Strong communication skills

• Experience with Microsoft Word, Excel

• Experience in Customer Service, Event Planning, Supplies Management, Food Ordering & Snack Stacking

• Need to be Detailed Oriented

Thank you!

FocusKPI Hiring Team

Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.

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