Property Manager - Portfolio

Job Description

Job Description

Property Manager

About Us: We are a local property management company serving condo and homeowners associations in the Chicagoland area. We are dedicated to providing exceptional service and maintaining a high-quality service to all of our associations.
Position Summary: We are seeking an experienced and licensed Property Manager to oversee a portfolio of condominium, homeowner, and townhome associations. This role is responsible for the day-to-day management of our clients' communities, acting as the primary point of contact and ensuring the smooth and efficient operation of each association. The ideal candidate is a highly skilled professional with a deep understanding of community association management and a proven ability to manage time, juggle multiple projects, and foster strong client relationships.
This position offers a significant opportunity for professional growth, allowing you to expand your portfolio and increase your salary as you successfully manage and grow your accounts.
Key Responsibilities:

• Association Management: Serve as the primary point of contact for a portfolio of associations, including their Boards of Directors and residents.
• Board & Resident Relations: Build and maintain excellent relationships with Board members and homeowners through clear, consistent, and proactive communication.
• Financial Oversight: Prepare and manage annual budgets, analyze financial statements, oversee the collection of assessments, and approve invoices. While working with our inhouse accounting department.
• Maintenance & Operations: Conduct regular property inspections, solicit and evaluate bids from vendors and contractors, and oversee maintenance and capital projects to ensure quality and timely completion.
• Compliance & Administration: Ensure all associations are in compliance with their governing documents (declarations, bylaws, rules & regulations) and the Illinois Condominium Property Act and Common Interest Community Association Act.
• Meeting Attendance: Prepare for and attend Board meetings, which often take place in the evening, to present reports and provide professional guidance. Heavily on Zoom for most associations.
• Project Management: Effectively manage and prioritize a wide range of projects and tasks simultaneously, from routine maintenance requests to large-scale capital improvements.
• Communication: Maintain professional and timely communication with Boards, homeowners, and vendors via phone, email, and in-person meetings.

Required Skills and Qualifications:

• Illinois Community Association Manager License is required.
• Proven experience in managing a portfolio of condominium, homeowner, or townhome associations.
• Exceptional written and verbal communication skills.
• Strong computer proficiency, including a mastery of Microsoft Office Suite (Word, Excel, Outlook) and experience with property management software.
• Demonstrated ability to manage time effectively and handle multiple priorities in a fast-paced, dynamic environment.
• Excellent problem-solving, negotiation, and conflict-resolution skills.
• A strong work ethic, professional demeanor, and commitment to providing outstanding customer service.

Job Type: Full-time
Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person