Facilities Manager

About the Role

The Facilities Manager is a hands-on, operationally focused role responsible for ensuring Cognesense's facilities are safe, functional, and well-maintained. This individual owns the day-to-day management of the physical workplace, manufacturing floor environment, and building systems, serving as the primary steward of our offices, production spaces, and infrastructure.

This role is accountable for facility operations, maintenance and repair of office and manufacturing equipment, and the implementation of security and safety standards. The Facilities Manager partners closely with Operations, HR, IT, and external vendors to ensure our workspaces enable productivity, protect our people, and meet regulatory and safety requirements.

This position is ideal for someone who is detail-oriented, mechanically inclined, and proactive, someone who takes pride in creating an environment where employees can do their best work safely and efficiently.

Key Responsibilities

• Facility Management
  1. Own the daily operation of all office, warehouse, and manufacturing spaces.
  2. Ensure facilities are clean, organized, and operationally ready at all times.
  3. Manage building systems including HVAC, lighting, plumbing, electrical, and structural needs.
  4. Coordinate with landlords, property managers, and service providers.
  5. Oversee space planning, office layouts, and facility changes or expansions.
  6. Maintain accurate records of facility assets, layouts, and infrastructure.
• Maintenance & Repair
  1. Perform or coordinate routine and preventative maintenance across the office and manufacturing floor.
  2. Maintain and repair equipment used in production areas in coordination with Operations.
  3. Respond promptly to facility issues such as power, HVAC, plumbing, or equipment failures.
  4. Establish and manage preventative maintenance schedules for all critical systems and equipment.
  5. Coordinate with external contractors for specialized repairs or projects.
  6. Maintain tools, spare parts, and supplies needed for repairs and upkeep.
• Security & Safety
  1. Own building access control, alarms, cameras, and physical security systems.
  2. Ensure all facilities meet safety, fire, and regulatory standards.
  3. Conduct regular safety inspections and risk assessments.
  4. Maintain emergency preparedness plans, evacuation routes, and safety signage.
  5. Serve as the primary point of contact for safety incidents and facility-related emergencies.
  6. Partner with HR and Operations on workplace safety programs and compliance efforts.
  7. Support audits and inspections related to safety, insurance, or regulatory bodies.
• Vendor & Project Management
  1. Source, manage, and evaluate vendors for maintenance, cleaning, security, and facility services.
  2. Obtain quotes, manage budgets, and oversee vendor performance.
  3. Lead facility improvement projects including renovations, relocations, and upgrades.
  4. Track timelines, costs, and outcomes of facility-related initiatives.
• General Facilities Support
  1. Support employee onboarding by ensuring workspaces are prepared and functional.
  2. Assist with furniture moves, equipment setups, and internal relocations.
  3. Maintain documentation for facility procedures, safety protocols, and vendor contacts.
  4. Support cross-functional operational initiatives as assigned by the Director of Operations.

Qualifications

• 3+ years of experience in facilities management, building maintenance, or a similar operational role.
• Strong working knowledge of building systems (HVAC, electrical, plumbing, basic construction).
• Experience supporting manufacturing or industrial environments preferred.
• Working knowledge of workplace safety standards and regulatory compliance.
• Ability to perform hands-on maintenance and coordinate external contractors.
• Highly organized with strong problem-solving and prioritization skills.
• Comfortable operating independently and making real-time decisions.
• Strong communication skills and service-oriented mindset.
• High school diploma required; technical certification or trade background a plus.