Medical Office Associate I, Practice Coordinator, Full Time, Days, AMG-Cardiology, Atlantic Health Morristown Medical Center.

Medical Office Associate, Practice Coordinator

The Medical Office Associate, Practice Coordinator provides administrative and operational support to Heart Success Practice Operations leadership and departmental teams. This role assists with reporting activities, meeting coordination, scheduling, onboarding support, recruitment administration, and departmental communications. The position helps maintain efficient daily operations while supporting organizational initiatives.

Location: Atlantic Health Morristown Medical Center

Days/Shift: Monday- Friday, 8:00 AM - 4:00 PM/ 8:30 AM- 4:30 PM

Administrative and Reporting Support

• Assist with the preparation and distribution of operational reports, scorecards, and departmental metrics.
• Compile data from various systems and prepare basic summaries for leadership review.
• Maintain departmental files, documents, and reporting records.
• Support patient experience reporting activities by tracking survey results.
• Prepare presentations, spreadsheets, and administrative reports as requested.

Operational Support

• Provide administrative support for departmental projects and operational initiatives.
• Assist leadership with special projects and departmental priorities.
• Maintain departmental calendars, provide support with provider and coverage schedules.

Meetings, Recruitment, and Training Support

• Schedule meetings, reserve meeting space, prepare agendas, and document meeting minutes.
• Support the coordination of Shared Governance meetings, educational programs, Lunch and Learn sessions, and departmental events.
• Assist with recruitment activities, including scheduling interviews and coordinating candidate communications.
• Support onboarding activities by preparing orientation materials and coordinating training schedules for new hires.
• Maintain training records and assist with distributing educational materials.

Compliance and Documentation

• Maintain department records and support documentation related to regulatory and compliance activities.
• Assist leadership with organizing materials needed for audits, surveys, and accreditation reviews.
• Ensure files and documentation are current and organized.
• Support compliance with departmental policies and procedures.

Qualifications

Education

• Associates degree.

Experience

Required

• 2 years of experience in a medical office, healthcare administration, scheduling, customer service, or administrative support role.

Preferred

• Experience supporting operational activities in a healthcare setting.
• Experience using reporting tools and Microsoft Office applications.
• Experience coordinating meetings, onboarding, or training activities.

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office Suite, Outlook, Teams, and SharePoint.
• Strong organizational and time-management skills.
• Ability to prioritize multiple assignments.
• Strong interpersonal, written, and verbal communication skills.
• Attention to detail and accuracy in documentation and record keeping.
• Ability to maintain confidentiality and exercise sound judgment.
• Basic problem-solving and critical-thinking skills.
• Ability to work independently and collaboratively with interdisciplinary teams.
• Experience in a hospital, physician practice, ambulatory care, or healthcare setting preferred.

About Us

Atlantic Medical Group is a physician-led and physician-governed organization that delivers the highest quality health care, at the right place, the right price, and the right time. We are a multispecialty physician group with more than 1,000 doctors, nurse practitioners and physician assistants at over 300 locations throughout northern and central New Jersey and northeast Pennsylvania. Our mission is to deliver exceptional care recognizing the unique needs of all those we serve. Our vision is to achieve the best outcomes with our patients at the center of the physician-led team, driven by service, innovation and continuous learning.

Our integrated network offers seamless access to Atlantic Health's entire health care continuum and our nationally and regionally ranked hospitals. In collaboration with Atlantic Health, several of our practices offer urgent care and walk-in services.

In addition to primary care physicians, the team includes specialists that care for patients in all aspects of their health from pediatrics to geriatrics and everything in between. We make health decisions easier for patients with enhanced access to referrals.

Atlantic Health offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted: Team Member Benefits

• Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)
• Life & AD&D Insurance.
• Short-Term and Long-Term Disability (with options to supplement)
• 403(b) Retirement Plan: Employer match, additional non-elective contribution
• PTO & Paid Sick Leave
• Tuition Assistance, Advancement & Academic Advising
• Parental, Adoption, Surrogacy Leave
• Backup and On-Site Childcare
• Well-Being Rewards
• Employee Assistance Program (EAP)
• Fertility Benefits, Healthy Pregnancy Program
• Flexible Spending & Commuter Accounts
• Pet, Home & Auto, Identity Theft and Legal Insurance

Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.

EEO STATEMENT

Atlantic Health, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.