Payroll Processing Administrator

Payroll Processing Administrator

Since 1887, Crouse Health has been a leading healthcare provider in Central New York. We have combined a family-friendly culture with a passion to provide the best care, which creates an environment where both patients and team members feel valued. Crouse Health offers a full range of general and specialty care, inpatient and outpatient services, as well as community health education and outreach programs. Crouse’s Finance team is hiring a Payroll Processing Administrator. Pay Range: $75,000.00 - $85,000.00 / annual Schedule: Full-Time, Monday-Friday, 8:00am-4:30pm.

Payroll Processing Administrator Position Responsibilities:

• Process and review payroll according to established schedules, ensuring accurate and timely payment of wages, premiums, adjustments, and deductions.
• Apply hospital policies and applicable collective bargaining agreements (CBAs), including rules governing overtime, shift and weekend differentials, holidays, on-call/callback pay, incentive pay, paid time off, and other negotiated compensation provisions.
• Validate time and attendance records in Kronos or successor systems; investigate exceptions, missing approvals, incorrect pay codes, and discrepancies with managers and Human Resources.
• Calculate, verify, and process retroactive pay, contract-related wage changes, off-cycle payments, corrections, terminations, and other special payroll transactions in partnership with Human Resources.
• Administer and reconcile union dues and other union-related deductions and reporting requirements in accordance with applicable agreements and authorization requirements.
• Reconcile payroll registers, earnings, deductions, benefit contributions, garnishments, tax withholdings, and related liabilities; prepare accurate supporting schedules and Finance reports.
• Coordinate payroll tax deposits, filings, and reconciliations, including Forms 941 and W-2, and support compliance with federal, state, and local payroll requirements.
• Partner with Finance, Human Resources, Benefits, department leaders, union/labor relations representatives as appropriate, and payroll system support teams to resolve issues promptly and consistently.
• Respond professionally and confidentially to employee payroll inquiries; research root causes, document resolutions, and escalate significant or recurring issues.
• Maintain accurate payroll records, process documentation, calendars, audit trails, and internal controls; protect sensitive and confidential employee and compensation information.
• Perform regular audits of timekeeping, pay calculations, deductions, and payroll outputs; identify and implement process improvements to reduce errors and manual work.
• Document hospital-specific payroll procedures and CBA rules; participate in cross-training and provide backup coverage to support payroll continuity.
• Support payroll system testing, upgrades, integrations, reporting, and other assigned Finance initiatives.
• Perform other related duties as assigned by department leadership.

Payroll Processing Administrator Position Requirements:

• High school diploma or GED required. Associate’s or Bachelor’s Degree in Accounting, Finance, Business, or a related field preferred.
• At least three years of payroll processing experience, including responsibility for payroll accuracy, reconciliations, and issue resolution required.
• Experience in a hospital or similarly complex organization, including union payroll and interpretation of collective bargaining agreements preferred.
• Strong knowledge of wage and hour requirements, payroll taxation, payroll deductions, and internal controls preferred.
• Advanced proficiency with Excel and payroll/timekeeping systems; Kronos/UKG and Lawson or successor platforms preferred.
• Strong analytical skills, attention to detail, discretion, communication, and ability to meet strict deadlines.

Benefits Overview: Medical, Dental, Vision, FSA, and 401K. Company paid life insurance. Tuition Assistance and Workforce Development Opportunities. Crouse Health Employee Assistance Program. Employee discounts on any Inpatient or Outpatient service, hospital cafeteria and pharmacy, and certain retailers. YMCA Subsidy program.