Executive Assistant

Schedule

• Shift Hours: 8:00 AM - 4:00 PM or 9:00 AM - 5:00 PM
• Hybrid Schedule:
  • Onsite: Tuesday, Wednesday, Thursday
  • Remote: Monday & Friday
• Interviews Required

Position Overview


Seeking an experienced Executive Assistant to provide high-level executive and administrative support to two Vice Presidents within the IT Leadership organization, supporting Cybersecurity and Corrugated Packaging teams.


This role serves as a strategic business partner within a fast-paced, global IT environment and requires a proactive, highly organized professional who can operate with speed, precision, discretion, and "digital-first" mindset. The ideal candidate will independently manage competing priorities, support executive operations, coordinate complex logistics, and leverage emerging AI and productivity technologies to maximize executive efficiency.


Must-Have Qualifications

1. Advanced Microsoft 365 expertise, especially:
   • Outlook
   • Microsoft Teams
2. Experience with corporate travel and expense systems:
   • Concur preferred
3. Experience utilizing AI productivity tools and executive automation:
   • Microsoft Copilot preferred

Key Responsibilities

Executive & Calendar Management

• Manage complex, fast-moving calendars for two Vice Presidents
• Anticipate scheduling conflicts and prioritize strategic meetings and engagements
• Prepare detailed agendas, briefing materials, and executive meeting packets
• Track follow-up actions and drive completion of action items across the organization

Meeting & Event Coordination

• Coordinate end-to-end logistics for:
  • Leadership meetings
  • Executive off-sites
  • Team lunches/dinners
  • Special events
• Source venues and coordinate meeting technology integration
• Support digital collaboration for global teams utilizing Microsoft Teams features such as:
  • Webinars
  • Whiteboarding
  • AI-generated meeting recaps

Travel Coordination

• Coordinate complex domestic and international travel arrangements including:
  • Flights
  • Hotels
  • Ground transportation
  • Visa coordination
• Develop detailed itineraries with contingency planning ( "Plan B" and "Plan C" scenarios)

AI & Technology Support

• Act as a power user and champion for emerging productivity tools
• Utilize Microsoft Copilot and AI tools for:
  • Drafting communications
  • Research
  • Data synthesis
  • Workflow optimization
• Quickly adapt to new software platforms and technologies

Administrative & Financial Support

• Process expense reports, invoices, subscriptions, and vendor coordination activities
• Ensure compliance with corporate procurement standards
• Handle sensitive and confidential information with discretion and professionalism
• Continuously improve administrative processes and workflow efficiency

Required Qualifications

• Bachelor's degree required
• Minimum 3+ years of experience supporting Vice President-level leadership or above
• Prior experience supporting IT leadership or working within a high-tech corporate environment strongly preferred
• Advanced Microsoft Office 365 proficiency, especially:
  • Outlook
  • Teams
  • Copilot/AI tools
• Strong organizational, communication, and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and professionalism
• Ability to maintain confidentiality and exercise sound judgment

Additional Requirements

• Must be comfortable working onsite at least 3 days per week
• Ability to commute between local Georgia offices as business needs require
• Must demonstrate a proactive, adaptable, and forward-thinking approach
• Strong work ethic with excellent proofreading, communication, and administrative coordination skills

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.


Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.