Executive Assistant to Principals with DC Association

Job Description

As the Executive Assistant for this Washington, DC-based association, you will serve as the operational backbone of a dynamic team, supporting leadership, driving project coordination, and keeping a high-functioning team running with precision and polish. This association is seeking a proactive, detail-oriented professional who excels at anticipating needs, managing competing priorities, and delivering seamless support across a range of administrative functions. If you bring a collaborative spirit, a sharp eye for detail, and a passion for supporting meaningful work at the executive level, we want to hear from you.

Key Responsibilities:

• Anticipate and manage the schedules of leadership, coordinating calendars, preparing daily briefings, and ensuring seamless coverage planning across the team.
• Own administrative support by keeping cross-functional projects moving, deadlines visible, and outputs on track from kickoff to delivery.
• Prepare and organize all meeting materials in advance, including agendas, documents, and meeting materials; monitor and follow-through on action items.
• Coordinate travel logistics, including bookings, itineraries, and on-the-ground support; manage expense reporting and invoice processing for department leadership.
• Maintain and update the database, spreadsheets, and contact records with accuracy and consistency.
• Elevate the team's written work by contributing to briefing documents, press summaries, and internal memos, with a careful editorial eye ensuring every deliverable is polished before it goes out the door.
• Bridge the gap between departments, collaborating cross-functionally to ensure project efficiencies, budget-tracking, and department missions remain accurate.
• Step up during high-visibility moments, including reoccurring association-wide meetings, and lend a hand on research initiatives and special projects that advance broader goals.

Why You’ll Love Working Here:

• Offers paid overtime and complimentary parking.
• Provides 100% employer-paid health and dental insurance, employee wellness benefits, a competitive 401(k) plan, PTO, and commuter benefits.

What We’re Looking For:

• Experienced and dependable. You bring at least three years of relevant administrative or executive support experience; candidates with experience working on the Hill, think tanks, or associations will stand out!
• Highly organized. You manage complex, moving parts with ease and ensure nothing slips through the cracks.
• A strong communicator. You write clearly, speak professionally, and know how to keep teams informed and aligned.
• Discreet. You handle sensitive information with care and bring a steady, professional presence to every interaction.
• A collaborative team player. You thrive in a team environment, jump-in where needed, and bring a positive, can-do attitude to every project.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.