Litigation Legal Secretary

Job Title: Litigation Legal Secretary Location: Louisville, KY, 40202 Work Environment: Hybrid (4 days in office/1 WFH) Term: Direct Hire JOB DESCRIPTION Our client, a highly respected, nationally recognized law firm, is seeking an experienced Legal Secretary to support its Louisville team. This position offers an opportunity to join a collaborative legal team and provide comprehensive administrative, clerical, and litigation support to attorneys and legal professionals. Key Responsibilities Prepare, draft, edit, revise, and format legal documents, including briefs, pleadings, motions, correspondence, memoranda, reports, and other legal materials. Manage the submission, filing, and processing of legal documents in state and federal courts, including electronic filing (e‑filing) through applicable court systems. Review, proofread, and quality‑check legal documents to ensure accuracy, consistency, completeness, and compliance prior to distribution, submission, or court filing. Maintain, organize, update, and manage physical and electronic client files, records, and case materials. Coordinate attorney schedules, maintain calendars, arrange meetings, track deadlines, manage court dates, and schedule appointments using Outlook and Milana. Arrange, coordinate, and oversee business travel, lodging, transportation, and related logistics for assigned attorneys. Enter, review, audit, and revise attorney time entries and timesheets, ensuring proper coding, billing classifications, and litigation‑related task codes when applicable. Prepare, process, and reconcile attorney expense reports, reimbursements, mileage submissions, and related documentation. Provide professional, courteous, and responsive telephone support while serving as a primary point of contact for attorneys, clients, courts, vendors, and other stakeholders. Assist with front desk coverage and receptionist responsibilities as needed. Review, verify, and process vendor invoices, payment requests, check requisitions, and billing documentation while ensuring timely submission to accounting departments or clients. Support billing functions through the preparation, review, editing, and submission of pre‑bills, client invoices, and related billing materials. Coordinate and manage administrative workflows, document production, and day‑to‑day operational support within the litigation practice. Qualifications High school diploma or equivalent required; associate’s degree, bachelor’s degree, or additional post‑secondary education preferred. Minimum of five years of experience working as a Legal Secretary, Litigation Secretary, Legal Administrative Assistant, or Legal Support Professional within a law firm environment. Proficiency with legal research, case management, and litigation support platforms, including LexisNexis, PACER, ECF, Aderant Milana, and Concur. Strong understanding of legal terminology, litigation procedures, court rules, legal documentation, and case management processes. Demonstrated ability to prepare, generate, edit, and manage Tables of Contents, Tables of Authorities, indexes, and other complex legal document components. Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Experience utilizing document management systems, timekeeping software, database applications, e‑filing platforms, and legal technology tools. Excellent written and verbal communication skills with exceptional attention to detail, organization, accuracy, and follow‑through. Ability to prioritize competing deadlines, manage multiple assignments simultaneously, and perform effectively in a fast‑paced legal environment. Strong interpersonal skills and a commitment to providing high‑quality administrative and legal support services. #J-18808-Ljbffr