Office Administrative Assistant

Job Description

Job Description

The Administrative Assistant supports the operations of KUMC through administrative work.  They serve under the Pastor and provides advice, guidance and support to visitors, and staff.   He/She must maintain a high level of trust/confidentiality.

Regular Duties & Responsibilities (Including but not limited to):

Weekly

·         Create bulletins weekly- traditional and contemporary

·         Create Connect cards- print and cut. Place in narthex

·         Receive Connect Cards and track attendance and prayer requests

·         Enter prayer requests into system.  Forward them to the prayer team and pastor.

·         Log attendance of first-time visitors from Connect Cards into database

·         Check Phone messages 

·         Create Weekly announcement in Power point and forward to Tech Support

·         Create Weekly church-wide emails with events, sermon series, calendar and other pertinent information for the week ahead

·         Make changes to announcements/slides

·         Electronically enter and record contributions in REALM

General/Clerical - as needed

·         Answer phones/Greet visitors

·         Schedule events- funerals, weddings, baptisms, etc.

·         Schedule Pastor counseling appointments and general appointments

·         Schedule/Log all pertinent events into church calendar

·         Assist all committees (monthly email reminders, forward report templates, compile  and print reports as needed)

·         Memorial service bulletins as needed

·         Maintain Wix website

·         Track attendance

·         Distribute/Sort mail

·         Church wide emails weekly via Mailchimp

·         Church Directory- needs to be reissued: create pages for ministries, add new members

·         Maintains FACEBOOK

·         Records monthly Leadership Board meetings and produces minutes and monthly reports

General/Clerical - as needed (continued)

·         Update Membership

·         Mission Vital Signs statistics- report monthly to flumc.org

·         Prepare Year End Statistics to Charge Conference

·         Order office supplies

·         Maintain digital outdoor sign

·         Produce documents, booklets, flyers as needed

·         Cognito forms website for VBS registration - use as needed for sign up capabilities for events on website

·         Groups that meet weekly on campus – Schedule on calendar

·         Maintain bulletin boards (outside hallway, by restrooms)

·         Digioh document attachment (primarily used for sending out Messenger)

·         Messenger newsletter- compile information, create, send via mass email to congregation, print copies for Narthex

·         Attend Annual Charge Conference

·         General filing as needed

·         Proofread/Edit documents as needed from Pastor and committees

·         Maintain orderly appearance and functionality of front office

Conference Reports:

·         Year-end church statistics (Due end of January)

·         Update new committee members into Gulf Central Dashboard (Due January)

·         Church profile (Due January)

·         Workers Comp Payroll Audit (Due February)

·         Update lay member to annual conference in Gulf Central Dashboard (February)

·         Fiscal Responsibility and Management Policies (Due March)

·         Employee Conduct Policy Adoption Report (Due March)

·         Annual Report to the District Housing Committee (Due March)

·         Fund Balance Report for Year End (Due March)

·         Child & Youth Protection Policy (Due March)

·         Annual Ministry Protection Property and Casualty Insurance Review (Due August)

·         Annual Workers Compensation Payroll Audit (Due August)

·         Annual Charge Conference Forms (available in September)

·         Ensure data is updated in Gulf Central Dashboard prior to Charge Conference (November)

·         Download Health Insurance and Pensions Statements (December)

·         Download Property Casualty & Workers Compensation Insurance (December)

·         Download Apportionment Statements (December)