Accounts Payable/Receivable Clerk - Property Management

Job Description

Job Description

Job Summary

We are seeking a detail-oriented and dependable AP/AR Clerk to join our accounting team supporting a high-volume property management operation.

This position is ideal for someone who enjoys working in a fast-paced environment, has strong organizational skills, and takes pride in maintaining accurate financial records.

Responsibilities

Accounts Payable

• Process a high volume of vendor invoices accurately and timely.

• Enter bills into AppFolio and ensure proper property, unit, and GL coding.

• Verify invoices have appropriate documentation and approvals.

• Process vendor payments and assist with payment reconciliations.

• Research and resolve invoice and vendor discrepancies.

• Maintain accurate vendor records and W-9 documentation.

• 1099 preparation and reporting.

• Communicate with vendors regarding invoices, payments, and account questions.

Accounts Receivable

• Post and apply payments accurately to tenant and owner accounts.

• Review accounts receivable balances and research discrepancies.

• Process owner charges, reimbursements, and other receivables.

• Research unapplied payments and ensure funds are properly allocated.

• Assist with tenant ledger corrections and account adjustments.

• Support collection and past-due account processes as needed.

General Accounting & Property Management Support

• Work closely with property managers to resolve accounting questions and obtain required documentation.

• Assist with maintaining accurate financial records for vendors and property owners.

• Review transactions for accuracy and proper property/unit allocation.

• Assist with bank reconciliations and month-end close procedures.

• Research and correct accounting discrepancies.

• Assist with owner statements and financial reporting.

• Assist with quarterly and annual audit processes, including gathering supporting documentation, reports, invoices, reconciliations, and other requested records.

• Assist with reserve reimbursement requests, including gathering documentation, verifying expenses, preparing requests, and tracking reimbursements.

• Maintain organized electronic and manual accounting records and supporting documentation.

• Assist with financial reporting and other accounting projects as needed

• Follow established accounting procedures and internal controls.

• Provide professional and responsive service to property managers, vendors, tenants, and owners.

Qualifications

• 1–3 years of experience in Accounts Payable, Accounts Receivable, bookkeeping, or accounting preferred.

• Property management accounting experience strongly preferred.

• AppFolio experience strongly preferred.

• Working knowledge of basic accounting principles and general ledger coding.

• Strong attention to detail and accuracy.

• Ability to process a high volume of transactions while meeting deadlines.

• Excellent organizational and time-management skills.

• Strong problem-solving and research skills.

• Ability to work independently and as part of a team.

• Professional written and verbal communication skills.

Preferred Experience

Experience with any of the following is a plus:

• AppFolio Property Manager

• Property management accounting

• Vendor management

• W-9 and 1099 processing

• Bank reconciliations

• Tenant ledgers

• Security deposits

• Property-level financial reporting

• High-volume AP/AR

Ideal Candidate

The ideal candidate is organized, dependable, accurate, and proactive. You should be comfortable managing multiple priorities and deadlines while maintaining a high level of accuracy.

We are looking for someone who takes ownership of their work, notices discrepancies, asks questions when needed, and works well with property managers and the accounting team.

If you have AppFolio experience and enjoy property management accounting, we would love to hear from you!

Benefits

• Competitive hourly pay (based on experience)

• Bonus opportunities

• Medical/Dental/Vision

• 401(k) match program

• Paid Time Off and Paid Holiday