Human Resources Assistant

HR AssistantThe HR Assistant provides dedicated administrative support to the Talent function, including Talent Acquisition, Onboarding, Workforce Development, and Learning & Development. This role is responsible for executing high-volume, transactional work that supports hiring, onboarding, and training processes, ensuring accuracy, timeliness, and seamless experience for candidates and employees.The HR Assistant plays a critical role in enabling Talent and Workforce Development professionals to focus on higher-value, relationship-driven and strategic work by owning the administrative components of recruiting, onboarding, and training operations.Essential Functions and ResponsibilitiesCoordinate and schedule interviews across multiple stakeholders, ensuring efficiency and accuracyCommunicate with candidates regarding interview logistics, confirmations, and scheduling changesCreate and post job requisitions in the applicant tracking system (ATS)Maintain accurate candidate records, statuses, and documentation within the ATSTrack candidate progress and follow up on outstanding scheduling or documentation itemsPrepare and distribute offer letters and employment-related documentationCoordinate all pre-employment requirements, including background checks, drug screenings, physicals, and verification of employment, education, licenses, and certificationsTrack completion of all pre-hire requirements and follow up to ensure timely clearance for start datesMaintain accurate records of all pre-employment activitiesPrepare new hire documentation and onboarding materialsCoordinate onboarding logistics, including orientation scheduling and required sessionsComplete and verify Form I-9 documentation in compliance with federal regulationsEnsure all onboarding documentation is completed accurately and filed appropriatelyServe as a point of contact for new hires regarding onboarding logistics and requirementsMaintain accurate and up-to-date records across recruiting and onboarding.Ensure documentation is complete, organized, and audit-readySupport data entry, tracking, and basic reporting for Talent and Workforce Development activitiesIdentify missing or incomplete information and follow up to resolve gapsRespond to routine candidate and employee inquiries related to hiring, onboarding, and training processesAssist candidates and employees with navigating application and learning systemsSupport Talent, Workforce Development and Learning team initiatives through administrative and logistical support as needed.Perform additional duties and responsibilities as assignedSupervisory ResponsibilitiesNoneEducation and/or ExperienceAssociate's or Bachelor's degree in Human Resources or related field a plus1–3 years of administrative or HR support experience preferredKnowledge, Skills, and AbilitiesStrong organizational skills with the ability to manage high-volume, detail-oriented workHigh attention to detail and accuracy in documentation and data entryStrong follow-through and ability to complete tasks with minimal oversightEffective communication skills and professional interaction with candidates and employeesStrong customer service orientationAbility to handle confidential information with discretion and professionalismProficiency in Microsoft Office (Word, Excel, Outlook)Familiarity with HRIS, applicant tracking systems (ATS), or learning management systems (LMS) preferredPhysical DemandsAbility to remain stationary for extended periodsAbility to move within office and training environments as neededRegular on-site presence is considered an essential function of this administrative role due to the need for in-person collaboration, hiring events, orientation, onboarding, and training.IndyGo is an Equal Opportunity Employer