Accounts Payable Specialist

JOB OVERVIEW The Accounts Payable Specialist position in our Jefferson City office will be a key member of the accounting team and an integral link between the office and our field personnel. This position may be filled as either a 40‑hour or 32‑hour per week role. Both schedules are benefit‑eligible. We are looking for the best candidate and are willing to tailor the schedule based on the individual's experience, skills, and preferences. Business hours are from 7:30 AM to 4:30 PM. The position would report to the CFO. Compensation is commensurate with skill and experience. PRIMARY RESPONSIBILITIES Receive vendor invoices by mail and email. Verify accuracy by reconciling invoices with packing slips, purchase orders, vendor statements, and other supporting documentation. Distribute invoices to project managers and staff and track invoices to ensure timely job cost coding and invoice approval and entry. Enter vendor invoices into Sage 300 accounting software and Procore project management software. Monitor invoice processing to prevent duplicate payments and ensure invoices are processed in accordance with monthly financial reporting deadlines and vendor payment terms. Prepare weekly accounts payable listings based on aging reports, coordinate check and ACH payment processing with the Accountant, and prepare checks for mailing. Maintain vendor records, invoice files, and Certificate of Insurance information in Sage 300 and related physical files. Coordinate with accounting staff on issuance of subcontractor and purchase order payments. Respond to vendor inquiries, resolve account discrepancies, and maintain positive vendor relationships. Prepare, issue, and track lien waivers for subcontractors and suppliers. Manage certified payroll reporting for the company and collect and maintain certified payroll reports from subcontractors. Assist with month‑end accounts payable closing activities to support timely and accurate financial reporting. Generate and distribute monthly project management reports from Procore to support financial statement preparation. Prepare and submit monthly prevailing wage surveys to the Department of Labor. Answer incoming telephone calls and greet visitors to the office in a professional and courteous manner. Provide general administrative support as needed. Perform other related duties as assigned. MINIMUM QUALIFICATIONS High school diploma or GED 1+ years of accounts payable, bookkeeping, payroll, or office administration experience preferred Strong data‑entry accuracy and high attention to detail Basic Excel and accounting software skills Self‑motivated and conscientious Willingness to promptly bring issues to the attention of the CFO or Accountant Openness to assist with implementation of and working within automated workflows, systems, and tools Team player with positive energy WORKING CONDITIONS Work is typically performed in normal office conditions. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to sit for extended periods and use a computer daily Must have visual and hearing acuity Ability to use hands and fingers to reach, lift and carry 25 pounds on an infrequent basis Digital dexterity and hand/eye coordination in operation of office equipment Ability to speak to and hear customers and/or employees via phone and in person in English FLSA STATUS Exempt BENEFITS SIRCAL Contracting, Inc. provides the following benefits to full‑time, eligible employees: Health, dental, vision and basic life insurance to full‑time office employees. 3% annual contribution to a Simplified Employee Pension IRA for eligible office staff. Additional profit sharing is determined on a discretionary basis annually. Opportunity to obtain shares of company stock through an Employee Stock Ownership Plan (ESOP). HOW TO APPLY Interested candidates are invited to submit their resume detailing their relevant experience to View email address on click.appcast.io with the subject line "Accounts Payable Specialist". SIRCAL Contracting, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #J-18808-Ljbffr