Emergency Management Specialist

Position Details

Position Information


Recruitment/Posting Title
Emergency Management Specialist


Job Category
Staff & Executive - Security and Public Safety


Department
Emergency Management Services


Overview


The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary


Rutgers, The State University of New Jersey, is seeking an Emergency Management Specialist for the Division of Institutional Planning & Operations (IP&O).Under the supervision of the Director of Emergency Management, the Emergency Management Specialist performs a variety of technical, analytical and administrative duties related to planning, design, implementation and maintenance of Emergency Operational, Safety, and Security Plans. The scopes of support will extent to all emergency management planning and operational functions.

Among the key duties of this position are the following:

• Provides Problematic and technical assistance to coordinate emergency systems and advise the OEM Director and Public Safety Administration on all matters related to technical aspects. Continually inspects for and assesses hazards using an "All Hazards" approach.
• Provide event assessment to determine level of planning, resources allocation and operational direction. One-on-one communicator of university policies and procedures.
• Responds to the activation of the Emergency Operations Center during times of emergencies and requests for crisis assistance and management.
• Participates in the preparation of annual and multi-year comprehensive operational development plans. Assist with site assessments in association with disasters, hazard assessments and investigations.
• Participates in activities and meetings with stakeholder, professional associations and officials in the area of their expertise.
• Brings to the attention of the Director circumstances that could develop into widespread internal/external risk.
• Functional Group leader - for projects, surveys and time sensitive assignments.

FLSA
Exempt


Grade
05


Salary Details

Minimum Salary
71447.000


Mid Range Salary
90435.000


Maximum Salary
109422.000


Offer Information


The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits


Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time


Working Hours

Standard Hours
37.50


Daily Work Shift

Work Arrangement

Union Description
Admin Assembly (MPSC)


Payroll Designation
PeopleSoft


Seniority Unit

Terms of Appointment
Staff - 12 month


Position Pension Eligibility
PERS

Qualifications


Minimum Education and Experience

• Bachelor's degree in emergency management, business, government, or related field and two years' relevant experience or an equivalent combination of education and experience in law enforcement, fire, emergency medical, safety, or security, which demonstrates the ability to:

(1) create plans designed to address specific institutional needs,

(2) effectively prepare written plans, policies, and procedures that support the programs, and

(3) effectively assists individuals or groups in the application of these plans, policies, and procedures.

Certifications/Licenses

• Valid Driver's License

Required Knowledge, Skills, and Abilities

• Should have thorough knowledge of emergency management principles and the requirements for conducting effective emergency field operations. The applicant must have the ability to function effectively for extended periods under stressful conditions despite multiple concurrent tasks and constant interruptions.
• Training and experience sufficient to take first level of NIMS certification with the intent to continue towards certification as National Incident Management System (NIMS) I 200 and I300.
• As part of the Emergency Management Team, must be able to respond to emergency situations during and after regular business hours, and on weekends and holidays.

Required Certifications/Training :

• National Incident Management Certification
• Incident management IS 700, IS 100, IS 200, or equivalent Federal Emergency Management Course

Area Specific - Must have qualifications in any two of the following areas:

Emergency Management courses

• Emergency Management courses
• Federal Emergency Management Agency (FEMA) IS 800 (National Response Plan)
• Federal Emergency Management Agency (FEMA) Professional Development Series
• Exercise Design IS 139
• Fundamentals of Emergency Management IS 230a
• Emergency Planning IS 235
• Leadership and Influence IS 240
• Decision Making and Problem Solving IS 241
• Effective Communication IS 242
• Developing and Managing Volunteers IS 244
• Counter terrorism Training
• Incident management IS 300 or 400 level

Fire

• New Jersey Firefighter I and II
• New Jersey Incident Management Level I
• New Jersey Emergency Medical Technician - Defibrillator
• New Jersey Fire Inspector or Fire Official
• New Jersey Fire Service Instructor I or II
• Arson Awareness

Safety

• New Jersey Hazardous Materials Response Awareness and / or Operational Levels
• New Jersey Hazardous Materials Technician
• National Safety Council Defensive Driving
• American Red Cross Shelter Operations
• Excavating and Trenching Safety Course
• Confined Space and Excavation Rescue Course
• Use of Personal Protective Equipment Course
• Instrumentation training
• OSHA 40 hour technician course Hazardous Waste Operator

Emergency Medical

• New Jersey Emergency Medical Technician - Defibrillator
• Preventing Disease Transmission (Bloodborne Pathogens)
• CPR for the Professional Rescuer
• Automated External Defibrillator
• Standard First Aid
• Instructor: Bloodborne pathogens, CPR for the Professional Rescue, AED, First Aid, and or Lifeguard training
• Hazardous Material Awareness for Emergency Medical Technicians

Law Enforcement

• Police training commission - Law Enforcement Officer certificate
• Traffic Control Coordinator Course
• Disaster Management Terrorism and Weapons of Mass Destruction Seminar
• Law Enforcement Response to WMD Incidents: Awareness Level
• Traffic Control Devices Workshop
• Incident Response to Terrorist Bombings-Awareness Course, New Mexico Tech
• Work Zone Safety
• Traffic Engineering for Law Enforcement Officer
• Arson Awareness
• Counter Terrorism certification

Security

• Certified Protection Professional (CPP)
• Physical Security Professional (PSP)
• IACLEA/Louisiana State University Weapons of Mass Destruction Course
• Texas Engineering Extension Service (TEEX) Threat and Risk Assessment Course
• Department of Homeland Security (DHS) Protective measures Course
• Department of Homeland Security (DHS) Soft Target Awareness Training Course
• Community Emergency Response Team (CERT)
• Supervisor Training Seminar- Evidence Recovery, Courtroom Testimony and Physical Security Systems, NJ CUPSA
• 24-Hour Basic Supervisory Course, NJ CUPSA or equivalent
• Pelco DX8100 Certification
• Pelco VMX 300 Certification
• International Police Mountain Bike Association (IPMBA) Security Cyclist
• NJ CUPSA 40 Hour Basic Security Officer Training Course

• Experience and familiarity with the resources that are available to help make sound technical judgements for the resolution of a broad spectrum of issues in the Emergency Management field.
• Must have in-depth knowledge of regulations and professional practice. In the emergent situation rely on experience and skill to function safely and effectively with in the hazardous environment.
• Event Planning experience to allow for comprehensive assessment of hazards and formulate operational plans. The individual needs to understand the complexity of the event and utilize resource adequately.
• Exercise planning skills to allow for testing of Emergency Operations Plans and their Annexes. The individual will need to be experienced in this area to allow for the planning testing and gathering of data to develop lessons learned, and implement corrective actions.

Preferred Qualifications

• Three years supervisory experience in the emergency services field (law enforcement, fire, emergency medical, safety, or security). This experience should also include creation of plans to ensure adequate staffing and assessment of operations to determine flow. Abiltiy, experience, judgement and maturity to carry out all departmental responsibilities with limited supervision and to interact effectively with university community.
• Excellent communication skills, both orally and written. Excellent time management skills to routinely deal with multiple issues and activities. Active membership and participation in a professional safety, security, emergency management society. Certified Protection Professional (CPP) or Physical Security Professional (PSP) Certification desirable, or State Law Enforcement, Fire, Emergency Medical, and or Safety, Certification or licensing.

Equipment Utilized

• Position requires the person to be able to use a PC, Word, Excel, PPT and other Emergency Management software programs and databases.
• Must have knowledge of the operation of incident mitigation and damage assessment.

Physical Demands and Work Environment

• During times of emergencies this position can be placed within the chain of command and function at a high level in the emergency operations plan.
• The position can assume functions that may include critical decision making and time constraints that require the position to be able to work in stressful situations.

Special Conditions

• Safe Driving Record

Posting Details


Posting Number
26ST1528


Posting Open Date
07/15/2026


Special Instructions to Applicants

Regional Campus
Rutgers University-Newark


Home Location Campus
Rutgers University-Newark


City
Newark


State
NJ


Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: