Administrative Manager

Job Description

Job Description

Pay: $25.00 - $30.00 per hour

Job description:

Local Law Firm is seeking an administrative manager to oversee human resources, operations, and bookkeeping. Ideal candidate needs to have previous accounting, banking, or legal experience. Responsibilities to include:

· Assists with direct supervision of administrative staff inclusive of training and employee performance

· Coordinating onboarding logistics for new staff, including workspace set up and software setup

· Assists in developing and updating policy and employee handbooks

· Oversee daily operations of each office inclusive of overseeing maintenance of each office building (Fort Pierce, Vero Beach, Port St. Lucie, Okeechobee, and Sebring)

· Order, track, and manage all office supplies, equipment, and inventory

· Communication with building management, vendors, IT support and other service providers

· Monitoring phone system operations to ensure all phones are operating as they should – inclusive of after hours answering service.

· Monitoring and managing Firm software – learning the software to assist each department when needed

· Assisting attorney managers with employee management

· Assisting with bookkeeping needs

· Assisting with trust account needs

· Assisting with payroll needs

· Assisting with firm marketing tasks

· Assisting with firm marketing events

· Assisting with firm events

· Complete any and all tasks assigned by attorney management

Required Skills/Ability

· Minimum two years of administrative or office management experience

· Associates or Bachelor degree preferred

· Proficient in Microsoft Office (Word, Excel, and Outlook)

· Previous accounting experience

· Previous banking experience

· Previous legal experience

· Knowledge of office management procedures

· Excellent verbal and written communication skills

· Excellent organizational skills and attention to detail

· Excellent time management skills

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Ability to use Quickbooks Pro Online

Education:

• Associate (Required)

Experience:

• Legal administrative: 2 years (Required)

Work Location: In person