Deputy City Clerk

City Clerk Position

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Representative Job Duties

Assists the City Clerk in all aspects of departmental operations, including supervising and coordinating the preparation and administration of elections; managing voter registration and transfers; verifying eligibility for and issuing licenses; and maintaining official City and vital records.

Key responsibilities include:

• Process FOIA requests
• Prepare and maintain official meeting minutes
• Manage document retention in accordance with applicable regulations
• Update and maintain the Municipal Code
• Develop and maintain standard operating procedures
• Provide administrative and clerical support to the City Council
• Supervise and support department staff
• Perform administrative functions of the City Clerk's office, including payroll, budgeting, and invoice processing
• Perform other duties as assigned and as outlined in the City Charter

Job Requirements - As Determined By the City Of Southfield

• MiPMC (Michigan Professional Municipal Clerk) and CMC (Certified Municipal Clerk) designations are preferred.
• At least two (2) years of experience as a Clerk or Deputy Clerk, demonstrating expertise in staff supervision and organizational skills; knowledge of state and local legislative processes; familiarity with current election equipment, training, procedures, and laws; and the ability to recognize, analyze, and address complex and/or sensitive matters related to municipal operations.
• At least five (5) years of progressively responsible experience in municipal government, demonstrating expertise in staff supervision and organizational skills; knowledge of state and local legislative processes; familiarity with current election equipment, procedures, and laws; and the ability to recognize, analyze, and address complex and/or sensitive matters related to municipal operations.
• Considerable knowledge and proficiency in the use of personal computers, including BS&A Business Licensing, Granicus, NextStep, Laserfiche, CivicPlus, and standard word processing, database, and spreadsheet software.
• Positive, public service-oriented attitude with the ability to interact tactfully and courteously with the public, elected officials, and City staff. Excellent interpersonal, written, and verbal communication skills, with the ability to maintain confidentiality of sensitive information.
• Availability to attend evening meetings, work extended hours during elections, and respond to urgent City matters outside of regular business hours, as needed.
• Applicants will be subject to a criminal history background check.

Supplemental Information

The selection process will include a review of the applicant's experience for posted requirements, a criminal history check, and an oral board interview. Each step of the process must be passed before the applicant will be moved to the next step. Applicants will be invited to further participate in the selection process based on the nature and extent of their related experience.