Sr. Business Coordinator (Temporary)

Your New Role Senior Business Coordinator (Temporary) works closely with executives and management, providing administrative and operational assistance to all members of the CNN Design team. Responsibilities include high-volume scheduling, administrative support, project management, record upkeep, onboarding and guide staff on corporate policies. This role requires adaptability in a fast-paced environment, with occasional support for high-profile talent. The coordinator must be able to work independently and within a team and be reachable by phone 24/7. The role calls for consistent start times, some flexible evenings and occasional weekend work with overtime. Your Role Accountabilities High Volume Scheduling: Exceptional scheduler who can manage busy calendars for two executives, including last-minute adjustments for meetings and travel. Administrative Support: May assist the CNN Design team with on-site requests and other short turnaround needs including workspace requests, conference room setup, catering, ordering of supplies, tours and general administrative help including basic technical support. Expense Reports: Submits expense reports, ensuring all costs are justified and in compliance with company policy. Communication: Must frequently work with Accounting, Finance, Legal, Travel, Network Bookings, People & Culture as well as high-profile outside groups and visiting delegations. Must maintain a visible and engaged presence within the CNN Design group. Project Management: Must attend projects overview meetings. This position includes some political research, interest in the news of Washington politics and policy a plus. Responsible for working independently with outside vendors to negotiate bureau needs. Record Upkeep: monitor, edit, and maintain records, such as staff lists, titles, addresses, contract renewals and PTO allowance. Onboarding: Support team members through the onboarding process, which includes, but is not limited to: 1. Monitoring progress with HR and recruiting. 2. Ordering and distributing/shipping equipment. 3. Creating tickets for software access, email distribution lists, etc. 4. Going over company policies. Allocations: Review, gather, and format allocations for the finance team to ensure an accurate representation of the costs of the team’s resources by show team/project. Main point of contact with Finance for the CNN Design team. Qualifications & Experience BA preferred, or equivalent experience. 5+ years of strong business operations and administrative experience. Experience managing staff logistics and familiarity with scheduling programs. Experience in media, news, and/or entertainment industry preferred. You are proficient in Microsoft Office programs. You are tech-savvy and quick to learn new tools to support various requests. You have knowledge of a project management software, such as Airtable, to efficiently track project progress, resource allocations and employee PTO. Experience with HR & Finance Software such as Workday You are proficient in expense management, travel coordination, and invoice software. You are an outstanding communicator with a solution-oriented approach and exceptional organizational and interpersonal skills. You have remarkable client service, discretion and time management skills. You thrive in a fast-paced environment and can manage many projects/tasks at once with ease and poise. You excel at fostering relationships across departments and cities to provide seamless service. You are a diplomatic communicator regarding employee requests and bureau policies. You are comfortable in a busy newsroom environment with frequent disruptions. Championing Inclusion at WBD Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law. If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request. #J-18808-Ljbffr Warner Media, LLC.