Paralegal

Job Description

Job Description

Pay: $24.00 per hour

Job description:

This position is a 6 month Contract (Yes, you might have opportunities to go full time, not guaranteed)

Licensing Coordinator I

Are you a detail-driven problem solver who thrives in a fast-paced, collaborative environment? We’re looking for a motivated Licensing Coordinator I to join our compliance team — supporting the regulatory integrity of 800+ travel centers across approximately 47 U.S. states and Canada, with more than 10,000 licenses renewed each year.

What You’ll Do

• Research, monitor, and update state and local licensing requirements for retail locations and company business activities (alcohol, tobacco, health & food, sales tax, and more).
• Assist with receiving, documenting, and tracking store-level license renewals, citations, and regulatory correspondence — escalating issues immediately to the licensing manager.
• Analyze data, workflows, and reports to support department operations; develop and maintain licensing SOPs and process documentation.
• Prepare and manage correspondence, renewal applications, and compliance materials for submission to local, state, federal, and Canadian regulatory agencies.
• Collaborate with internal stakeholders (operations, legal, finance, executive leadership) and external partners (regulatory agencies, consultants, store personnel) to support project timelines and resolve challenges.
• Safeguard executive and sensitive personally identifiable information (PII) in accordance with company confidentiality standards.
• Support planning and execution of departmental initiatives, audits, training programs, and compliance campaigns.

What We’re Looking For

Education & Experience

• Associate’s degree or 2+ years of equivalent experience in accounting, compliance, legal, tax, real estate, or a related field. Bachelor’s degree a plus.
• Background in accounting, tax compliance, real estate, legal/paralegal, or title company work is strongly preferred.

Technical Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Avalara License Management (ALM), Salesforce, FSM, or similar compliance or financial platforms is a plus.
• Experience with multi-jurisdiction and/or Canadian tax and licensing requirements is a plus.

Skills & Competencies

• Strong analytical and critical thinking skills, including tax and fee structure knowledge (flat fees, gross receipt calculations).
• Excellent verbal and written communication skills; ability to tailor messaging across audiences from store-level teams to executive leadership and regulatory bodies.
• Highly organized, detail-oriented, and methodical with strong time management abilities.
• Ability to manage multiple priorities, meet strict deadlines, pivot quickly, and work both independently and within a team.
• Demonstrated sense of urgency and accountability for work product output.
• Commitment to confidentiality when handling executive PII and sensitive company information.

You’ll Thrive Here If You Are

• Detail-oriented and dependable
• Comfortable working with data, systems, and compliance documentation
• A strong communicator and collaborator at all organizational levels
• Resourceful, adaptable, and self-motivated
• Ready to take initiative, ask questions, and grow your expertise

Why Apply?

• Competitive compensation and a full benefits package
• Meaningful compliance work with real regulatory impact across a national footprint
• Opportunities for professional growth and advancement within the licensing team
• Structured training from tenured and senior licensing specialists
• A supportive, team-oriented culture that invests in your development from day one

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Company Description

StaffSource is committed to creating long-term partnerships where we can truly affect both clients’ and candidates’ lives for the better. Our success is rooted in matching talented professionals with environments that suit their goals, personalities, lifestyles, and skills. A perfect placement allows candidates to thrive in their new role and hiring managers to fill their openings with top talent that aligns with both the needs of their team and the company’s culture.

Founded in 2003, StaffSource now has a 20+ year company history with business units operating within Information Technology, Accounting and Finance, Sales, Executive Search and more. Still headquartered in Knoxville, TN and lead by our founder John Sharpe, we are now serving clients and candidates all across the United States. We conduct national, regional, and localized talent searches based on the specific needs of each client and the unique goals of top talent everywhere.

Company Description

StaffSource is committed to creating long-term partnerships where we can truly affect both clients’ and candidates’ lives for the better. Our success is rooted in matching talented professionals with environments that suit their goals, personalities, lifestyles, and skills. A perfect placement allows candidates to thrive in their new role and hiring managers to fill their openings with top talent that aligns with both the needs of their team and the company’s culture.\r\n\r\n Founded in 2003, StaffSource now has a 20+ year company history with business units operating within Information Technology, Accounting and Finance, Sales, Executive Search and more. Still headquartered in Knoxville, TN and lead by our founder John Sharpe, we are now serving clients and candidates all across the United States. We conduct national, regional, and localized talent searches based on the specific needs of each client and the unique goals of top talent everywhere.