HR Executive Assistant

The work we do matters!

Hiring Agency:

Health & Human Services - Agency 25

Location:

Lincoln, NE

Hiring Rate:

$21.702

Job Posting:

JR2026-00029838 HR Executive Assistant (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

Job Description:

The Nebraska Department of Health and Human Services (DHHS) is seeking a highly organized, service-oriented professional to join our Human Resources Leadership Team in Lincoln as an HR Executive Assistant. This key role serves as a trusted partner to HR leadership, providing high-level administrative, operational, and strategic support that helps drive the success of HR programs and services across the agency. The HR Executive Assistant plays a critical role in supporting employees, managers, and stakeholders; overseeing the HR budget and related fiscal processes; managing and maintaining the HR Monday.com dashboard to track priorities, projects, and performance metrics; and ensuring effective communication, coordination, and follow-through on department initiatives. If you are passionate about serving others, excel at managing complex priorities, and enjoy being a trusted resource who helps keep people, projects, and processes moving forward, we encourage you to apply.

Salary Range (Hourly): $21.702 - $31.992. Pay may be commensurate with education and/or experience within fiscal constraints, if approved.

Examples of Work

Key Responsibilities

1. Strategic HR Leadership Support

Serve as a trusted member of the HR Leadership Team by providing executive-level administrative, operational, and strategic support that advances HR priorities and agency objectives. Coordinate leadership initiatives, prepare briefing materials, track strategic goals, and ensure timely execution of key action items and decisions.

2. HR Operations, Project & Program Management

Coordinate and monitor HR programs, projects, and initiatives, including recruitment, employee engagement, workforce development, recognition programs, policy implementation, strategic workforce planning, and organizational change efforts. Track milestones, manage timelines, coordinate resources, and provide regular updates to leadership to ensure successful outcomes.

3. Monday.com Dashboard Administration & Performance Tracking

Manage and maintain the Human Resources Monday.com dashboard as the department's central project and performance management tool. Monitor workflows, project statuses, key performance indicators, recruitment metrics, and departmental priorities. Develop reports, identify trends, and provide leadership with actionable information to support decision-making and accountability.

4. HR Budget & Fiscal Coordination

Oversee and monitor the Human Resources budget and related fiscal processes. Track expenditures, reconcile budget activity, coordinate purchasing and payment requests, maintain financial records, and prepare reports and projections to assist leadership in making informed budgetary decisions and ensuring responsible stewardship of public resources.

5. Executive Administration & Leadership Coordination

Provide high-level administrative support to HR leadership by managing calendars, coordinating meetings and events, preparing agendas and presentations, developing correspondence, documenting action items, and monitoring follow-up activities. Ensure leadership priorities, deadlines, and commitments are effectively managed and executed.

6. Records Management & Confidential Information

Maintain official personnel, fiscal, and administrative records in accordance with state and federal requirements, agency policies, and records retention standards. Exercise sound judgment when handling confidential, sensitive, and protected information.

7. Continuous Improvement & Organizational Effectiveness

Identify opportunities to improve processes, increase efficiency, strengthen communication, and enhance service delivery. Recommend and implement solutions that improve the employee experience, support organizational goals, and increase the effectiveness of HR operations.

Requirements/Qualifications

Minimum Qualifications: Associate degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis

Preferred Qualifications: Three or more years of experience providing executive, administrative, HR, project, or operational support in a complex organization. Experience with human resources programs, budget tracking, project management systems (such as Monday.com), and developing reports or dashboards for leadership is preferred.

Experience must include one or more of the following:

• Managing projects, programs, budgets, or operational processes.
• Collecting, analyzing, tracking, and reporting financial, workforce, programmatic, or administrative data.
• Coordinating executive-level meetings, communications, and organizational priorities.
• Maintaining confidential records and handling sensitive personnel information.

Advanced proficiency with Microsoft 365 applications, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint. Experience with OnBase, Workday, virtual meeting platforms, and supporting executive leadership teams is highly desirable.

Other: Position is located on-site at the Nebraska State Office Building in Lincoln.

Knowledge, Skills, Abilities

Knowledge of human resources and administrative principles and practices; personnel policies, procedures, and records management; customer service and employee support principles; budget and project coordination; data reporting and dashboard management; computer and communication systems; and applicable federal and State laws and regulations.

Skill in organizing and prioritizing work; delivering responsive and professional service to employees, applicants, and stakeholders; maintaining confidential information; managing projects, budgets, and competing priorities; using Microsoft 365, HR systems, and project management tools; analyzing data and preparing reports; and coordinating meetings, communications, and initiatives.

Ability to communicate effectively with employees, managers, applicants, and stakeholders; foster positive working relationships through a commitment to service; maintain confidentiality and professionalism; interpret and apply policies, procedures, and regulations; manage multiple priorities and deadlines; analyze and present information; solve problems; and support leadership decision-making through effective reporting and coordination.

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Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit:

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.