Project Administrator
Northern Impact
Firm Overview With over 30 years of practice, this 100+ award-winning architecture firm is nationally recognized in programming, planning + design for the healthcare, science & technology, higher education, K-12, and civic sectors. The firm's expertise includes transformative projects for schools of medicine and the health professions, advanced research and teaching laboratories, leading-edge museums and civic landmarks, tech-offices, and innovative clinical facilities on higher ed, healthcare, and urban campuses.
Job Purpose The Project Administrator supports multiple project teams by managing documentation, coordinating workflows, and providing administrative support throughout the design and construction process. This role helps ensure projects run smoothly by maintaining accurate records, facilitating communication, and proactively addressing issues as they arise. You'll thrive in this role if you are an effective communicator, highly organized, and comfortable juggling multiple priorities in a fast-paced, project-driven environment. Key Responsibilities
Job Purpose The Project Administrator supports multiple project teams by managing documentation, coordinating workflows, and providing administrative support throughout the design and construction process. This role helps ensure projects run smoothly by maintaining accurate records, facilitating communication, and proactively addressing issues as they arise. You'll thrive in this role if you are an effective communicator, highly organized, and comfortable juggling multiple priorities in a fast-paced, project-driven environment. Key Responsibilities
- Provide administrative support to multiple project teams during design and construction.
- Own the filing and maintenance of accurate project logs and documentation.
- Support projects in the construction phase, including processing RFIs, submittals, bulletins, and change orders.
- Assist with meeting coordination, including scheduling, setup, and attending select meetings as needed.
- Prepare agendas, meeting minutes, and other project-related documentation.
- Compile and assemble reports and presentations.
- Create, format, and proofread project documents and general correspondence (agendas, minutes, comment matrices, programming documents).
- Edit and coordinate project specifications, and help create sheet lists and collect milestone drawings for submissions in collaboration with the specifications writer.
- Provide occasional backup to office administration, including reception and meeting support, as needed.
- 5+ years of project administration experience, preferably within an architectural, engineering, or construction environment.
- Experience supporting medium-to-large projects in the construction administration. (Healthcare experience or complex project experience preferred)
- Proficiency in Microsoft Office (Word, Excel, Outlook; PowerPoint a plus); familiarity with tools such as Bluebeam and Newforma is highly desirable.
- Strong time-management skills and the ability to shift priorities quickly while maintaining accuracy and attention to detail.
- Demonstrated ability to handle sensitive and confidential information with discretion.
- A self-directed, proactive, and detail-oriented problem solver who consistently produces timely, high-quality deliverables.
- Excellent verbal and written communication skills, with the ability to build collaborative working relationships and provide exceptional internal and external customer service.
- Ability to recognize and surface issues before they become significant, and to assist in determining practical methods for resolution.
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Project Administrator in Portland, OR vacancy
- ...Purpose: The Project Administrator, Construction provides critical administrative and operational support to construction teams by ensuring accurate project documentation, billing validation, and timely project closeout. This role plays a key part in maintaining...SuggestedWork at officeLocal area
$62k - $75k
...Project Administrator Portland, OR Expected Salary: $62,000 - $75,000 At CO Architects, we are a practice dedicated to designing buildings that enrich people's lives. Places of lasting significance that appeal as fully to the spirit as to the intellect. Our practice...SuggestedWork at officeShift work- ...Project Administrator (XIN001_HYHL) Xinnovit is a global leader in technology consulting, outsourcing, and workforce management solutions. Our mission is to enable our clients to become more agile and competitive with the help of innovative technologies. We empower...Suggested
$50k - $58k
...place in the Top 10 of the Qualified Remodeler Top 500 and recognition on the INC 5000 Fastest Growing Companies list. As a Project Coordinator, you’ll play a critical role in ensuring smooth project execution —overseeing everything from materials management to...SuggestedWeekly payFull timeFor subcontractorWork at office- Gotham Biotech is seeking a highly organized Virtual Assistant to provide essential support to our remote team. Responsibilities include managing calendars, drafting emails, and maintaining digital filing systems. The ideal candidate should possess strong time management...SuggestedWork at officeRemote work
$95k - $105k
...Project Controller CTR Group is seeking a Cost Analyst for our Heavy Industrial client in the Portland, OR area. Immediate opening... ..., supply chain, quality, and program management. The administrator will ensure that the cost, schedule, and engineering tasks are...For subcontractorImmediate startRelocation- ...apprenticeship programs to ensure compliance with applicable project requirements. Verify that subcontractors are meeting required... ...documentation is complete and properly filed. Administrative Support: Manage and maintain compliance tracking systems...ApprenticeshipFor subcontractor
$98k - $105k
...Healthcare is the city’s largest employer, followed by manufacturing and technology. PAY RANGE: $98,000 – 105,000 POSITION SUMMARY: The Project Controller supports the successful execution of assigned ship repair or new build production projects by coordinating project...Contract workFor contractorsFor subcontractorSummer workLive inLocal area$82.55k - $149.23k
...Leidos Engineering is seeking an experienced Project Controller to join our Strategic Project Consulting team within our Power Delivery Solutions division. In this role, you will support a large electric utility client in the Pacific Northwestern US. This is an in‑office...Work at office- ...Portland, OR (remote will COVID) ~3+ years of Project co-ordinator role. ~ Ensure that each crew or project team has... ...project Qualifications : Bachelor's Degree in Business Administration or related field Valid and current PMP certification...Remote work
$65k - $70k
...Associate Project Manager: Employment type: Full-time Location: Remote, United States Compensation: $65,000-$70,000 base salary Position Summary We're hiring an Associate Project Manager for a full-time, remote U.S.-based opportunity...Full timeTemporary workRemote workFlexible hoursShift work- ...We are seeking an entry-level, analytically-oriented Associate Project Manager to join our team! Our ideal candidate is someone who thrives in a fast-paced and dynamic environment, and takes initiative to seek out information, knowledge, and development, proactively. He...Full time
$27 - $32 per hour
...Job Description Associate Project Manager, 9383-1 Paradigm is seeking an Associate Project Manager (APM) to oversee the administration of Remediation and/or Class Action projects.The APM works for the Project Manager who is the primary face of operations to our...Contract workRemote work- ...Skanska is searching for a dynamic Project Scheduler. This is a great opportunity to start a career with a company that builds things that matter and values its team. We are proud to share our culture of diversity and inclusion. Our work makes a clear contribution to society...Local area
$75k - $125k
...Cherry City Electric is seeking a full time Assistant Project Manager for our team. Responsibilities Prepare and track product submittals... ...Minimum of 5 years’ experience in electrical project administration Competitive compensation packages Medical and Dental Benefits...Full timeLocal areaLong distanceFlexible hours- ...The Assistant Construction Project Manager will collaborate with the Project Manager and the Superintendent to ensure that they have subcontractors on board, materials and equipment on time.They will also manage and oversee Project Engineers and their responsibilities....For subcontractorLocal area
- ...one roof-to help us lower costs, increase accuracy, and promote project efficiency. Job Summary The APMTD is responsible for... ...contract review (review for scope/accuracy, send to Contract Administrator for processing) Implement and execute company processes for...Full timeContract workFor subcontractorMonday to FridayFlexible hours
$60k - $67.5k
...environments, retail experiences, art installations, and custom projects that most shops wouldn't attempt. From our 75,000-square-foot... ..., retail displays, construction coordination, or project administration Familiarity with Excel, Google Workspace, Smartsheet, Slack...Work at office$102k - $137.7k
...SUMMARY Mortenson is currently seeking an Assistant Project Manager who will be responsible for partnering with the project... ...Construction Executive Draft client proposals Contract administration and management Award subcontracts Provide direction to...Contract workFor subcontractorH1bWork at office$60k - $90k
...Internal Job Profile Code: TCS172, P4, Band 7 Responsibilities Support Program Management by coordinating several monthly special projects across Cloud & Platform, Infrastructure & Storage, Network & Communications, Endpoint & User Services, and IT Service Management teams...Contract workWork experience placementFlexible hours- ...Specific Essential Duties and Responsibilities: - Provide project control and business support services in support of the... ...Citizen without dual citizenship - Bachelor's degree in Business Administration, Finance, Management, Accounting or a related field OR...Minimum wageContract workTemporary workWork experience placement
$105k - $140k
...Assistant Project Manager | Portland, OR Position Overview Schedule – Monday through Friday 7am to 4pm - Flexibility to work additional hours may be required to meet company/project needs. On‑Site Requirement: This position requires physical presence at the project site...For subcontractorWork at officeMonday to Friday- ...our most valuable asset. Our team is composed of dedicated professionals who bring their expertise, passion, and commitment to every project. We pride ourselves on our collaborative culture, where every team member’s contribution is valued and respected. Job...For subcontractor
$60k - $85k
...Project Support Coordinator Location: Corvallis, Oregon or Vancouver, Washington Job Type: Full-Time Salary Range:... ...experience in document control, project coordination, project administration, construction administration, manufacturing support, or a related...Full timeFor contractorsFor subcontractorWork at officeLocal area- ...allows you to shape your future as you help the company continue its relentless growth. Department Administrative Location Tempe, Arizona Summary We are seeking a full‑time Project Administrative Assistant who will report to the Tempe, AZ office and work with a competent...Full timeFor contractorsWork at officeFlexible hours
- ...Family Construction GC/Development Group currently seeking an Assistant Project Manager. Responsibilities Include, But Are Not Limited To: • drafting of client proposals • contract administration and management • work with pre-construction, estimating and...Contract work
- ...with speed and efficiency, while actively supporting the resilient and profitable growth of Lam's business.The impact you’ll makeAs a Project Manager at Lam, you will play a pivotal role in driving projects and programs for ESG within the Global Logistics Organization. You...Local areaRemote workFlexible hours2 days per week3 days per week1 day per week
- ...Job Description Job Description Assistant Project Manager – Portland, Oregon Join our Team! Our employees are thriving both... ...all hours in billing tracking software (Nexus) for project, administrative, or personal leave. Communicate effectively on project...For contractorsFor subcontractorWork at officeWorldwide
$56.8k - $71k
...all. Want to work with highly motivated individuals on high-performance teams? Join WWT today! Role Overview The Staffing Project Analyst (SPA) is responsible for supporting the financial and operational health of project engagements within Strategic Resourcing...Hourly payFull time- ...Interoperability Events with Thunderbolt Licensees world-wide from inception to post event communications. This position is for a Project Manager and Web Administrator Intern that will be working with the Thunderbolt Marketing Team. RESPONSIBILITIES: ~Managing the Thunderbolt...InternshipWork at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Project Administrator. Be the first to apply!
Related searches
- telecom project coordinator Portland, OR
- localization project coordinator Portland, OR
- project coordinator construction Portland, OR
- project coordinator remote Portland, OR
- project coordinator healthcare Portland, OR
- health project coordinator Portland, OR
- project coordinator Portland, OR
- IT project coordinator Portland, OR
- project administrator Portland, OR
- translation project coordinator Portland, OR




