Office Administrator

Description

Position Summary:

We are seeking a proactive and detail-oriented Office Administrator to lead the day-to-day operations of our office while also assisting ad-hoc projects and Human Resources.

Essential Duties and Responsibilities:

Facilities & Administrative Operations

• Oversee daily office operations to ensure a productive and well-organized work environment, including maintaining cleanliness and readiness of shared spaces such as coffee stations and breakroom area.
• Restock kitchen supplies daily, including items such as plates, napkins, utensils, coffee, and other beverages to ensure shared spaces remain well-equipped and ready for use.
• Organize shipments to and from our headquarters, including international shipments.

• Submit, coordinate and monitor maintenance activities (HVAC, plumbing, electrical).
• Administer incoming mail, including pickup, sorting, scanning, and electronic forwarding.

• Manage USPS account, including balance reloading and postage printing as needed.
• Track usage and reorder supplies to ensure operational continuity.
• Serve as a liaison with vendors to support business needs.
• Coordinate office lunch logistics, including placing orders, setting up meals, and handling post-lunch cleanup.
• Coordinate and distribute internal communications related to office operations and NCF business updates..
• Provide support to other departments on an as-needed basis.

Human Resources Support
• Coordinate onboarding tasks by tracking new hires in Jira and ensuring timely setup of workstations and access badges.
• Facilitate the offboarding process by coordinating with IT, revoking building access, ensuring workstation cleanliness, and recovering company-issued equipment.
• Maintain and update the organizational chart and master employee list to reflect all employee changes.
• Coordinate monthly birthday announcements and calendars and assist with the management of the employee recognition program.

• Assist in planning and execution of employee engagement activities (including offsite company events).
• Coordinate and communicate mandatory compliance training programs, ensuring timely completion and tracking throughout the organization.
• Other duties as assigned.

Qualifications:

• Proven experience as a coordinator, or similar role.
• Ability to work independently and handle multiple priorities in a fast-paced environment.

• Highly motivated and eager to learn.
• Proven ability to quickly grasp new information and apply it effectively (fast learner).
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Excellent verbal and written communication skills; comfortable interacting with internal teams and external partners.
• Proactive mindset with a focus on anticipating needs and solving problems before they arise.
• Maintains strict confidentiality and exercises sound judgment when handling sensitive information.
• High level of integrity and ethical standards in all professional interactions.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to collaborate effectively across departments and contribute to a positive team culture.

Education/Experience:
• 3-5 years of job-related experience.
• High school diploma or general education degree (GED) preferred.

Certificates and Licenses: None required

Supervisory Responsibilities: None

Work Environment: Typical office conditions with various noise levels

Location: Alpharetta, GA


Physical Demands:
• Ability to lifting up to 50lbs
• Ability to sit for lengthy periods of time
• Ability to have extensive screen time

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

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