Space & Occupancy Planner

Job Description

Job Description

$80,000-$90,000

The Building People, LLC, has a position open for an experienced Space and Occupancy Planner . This is an on-site role that will support our government client in Alexandria, VA.  The Space and Occupancy Planner will work with the Space Management Team to support Workplace Strategy & Design Management and will serve as a subject matter expert to support the restacking of multiple buildings for the return to office directive.  This role will also interpret, update, and maintain information in the TRIRGA application.

Responsibilities 

• Gather planning data and define optimal functional adjacencies and champion development of move and relocation sequencing and execution as directed from the client.
• Demonstrate critical thinking skills to comprehend, analyze, and interpret CAD drawings.
• Maintain knowledge of current and future space needs of the agency, as well as understanding client direction and workplace needs and culture.
• Analyze space requirements, determine the compatibility of existing spaces vs. defining new spaces, and provide space plans and recommendations as directed. 
• Perform space surveys throughout the site to validate occupancy.
• Integrate established client standards and incorporate technology and infrastructure considerations. 
• Propose temporary and permanent relocation scenarios that concisely address the advantages and disadvantages of alternative solutions. 
• Assign space based on prescribed space standards, prepare blocking and stacking diagrams.
• Maintain project tasks and schedule to meet client deadlines and assignments.
• Provide detailed and monthly report of assigned tasks and their status.
• Be accountable for assigned projects and tasks from beginning to end
• Perform other related duties as assigned.

Required Experience & Skills 

• Minimum of 5-8 years of experience in commercial space planning, move management, and facilities planning/management.
• Advanced ability to analyze space requirements and offer solutions for 100% occupancy.
• Demonstrate detailed, independent, analytical, and critical thinking.
• Use advanced analytical skills – both quantitative and qualitative as related to space analysis and organization of space management, space utilization, and facilities management. 
• Advanced proficiency in analyzing and determining space utilization and facilities inventory. 
• Strong creative, communication, problem-solving, and project management skills. 
• Self-motivated with ability to multi-task and respond quickly.
• Ability to prioritize tasks and work in fast-paced environment under pressure.
• Ability to pivot seamlessly as project requirements and timelines change.
• Protect all sensitive information being evaluated in accordance with Federal regulations and procedures. 
• Ability to work well in a team-based environment, both within the design team and broader group, with the common goal of a successful project.
• Meet a level of professionalism in both verbal and written communication skills as this role requires daily communication with internal and external project team members.
• Working knowledge in AutoCAD.
• Advanced proficiency in Microsoft Office Suite, specifically Excel, Word and PowerPoint.
• Experience using an Integrated Workplace Management System (IWMS) for space management with integration to AutoCAD or Revit.

Preferred Experience & Skills 

• Institutional or Government work experience, Federal is preferred.
• Knowledge of construction industry building codes, regulations, building systems, and safety.
• Ability to contribute to process improvements and support agency mission.
• Creation of Pivot tables in Excel.
• Experience using TRIRIGA for Space Management with TRIRIGA CAD Integrator.
• Experience polylining floorplans to established standards.
• Interior Design or Architecture background.

Required Education 

• Bachelor's degree in Architecture, Interior Design, Engineering, Facilities Management, Urban Planning, Business Administration or related field.