Unit Administrative Assistant

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Functional Title: Unit Administrative Assistant
Job Title: Administrative Asst I
Agency: Health & Human Services Comm
Department: MH Series A
Posting Number: 20220
Closing Date: 11/16/2026
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Range: $2,606.00- $3,404.91
Pay Frequency: Monthly
Salary Group: TEXAS-A-09
Shift: Day
Additional Shift: Days (First)
Telework: Not Eligible for Telework
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location: Rio Grande State Supported Living Center
Job Location City: HARLINGEN
Job Location Address: 1401 S RANGERVILLE RD
Other Locations:
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
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Brief Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers. If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

The Unit Adminstrative Assistant works under the direct supervision of the Unit Director. The Unit Adminstrative Assistant will work occasional flex hours as the need arises. The Unit Administrative Assistant is responsible for working harmoniously with peers, unit staff and other facility staff at all times. Responsibilities of this position include:

The Unit Administrative Assistant performs complex data-based work: moderate secretarial/clerical tasks focusing on typing, filing and organization of documents under the general supervision of the Residence Director. Other duties may include, but not limited to, timekeeping, maintaining office inventory, and the coordination of confidential information. The shift generally begins at 8:00 am through 5:00 pm, Monday through Friday. Some flexible hours may be required to complete special assignments.

Essential Job Functions (EJFs):

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Assist people served with training to teach daily living and vocational skills. Establish and maintain positive supportive relationships with employees, individuals served and individual's family members and friends.

Establish and maintain practices that ensure the accurate and timely flow of written and verbal communication within and between departments.

Completes typing of all professional reports by date assigned.

Files all documents accurately as assigned.

Performs duties of other clerical staff in their absence.

Communicates regularly with the Home Managers and Home Supervisors regarding individual’s clothing and personal items.

Monitors, maintains, and orders supplies for staff and residents by assigned dates set by the supply department. Supplies are stored in a timely manner and problems reported to Unit Director.

Facilitates the financial transaction process (including picking up and distributing money) as assigned.

Continually enhance job performance by participating in career growth and developmental activities.

Consistently performs special assignments to the performance expectations specified by the Residence Director.

Ensuring all time keeping is entered correctly and approved by the Residence Director.

Ensures that all staff receive benefits for DADS employees such as FMLA paperwork, extended sick requests.

Ensure filing of staff files are maintained and updated as necessary.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs):

Working knowledge of business English, spelling, punctuation, grammar, arithmetic; and or modern practices and procedures

Knowledge of the principles of office management.

Skill in word processing or shorthand to take and transcribe dictation of automated equipment and software.

Ability to type accurately at a speed consistent with work requirements.

Ability to apply knowledge of departmental rules, regulations, procedures, or principles of office management to work problems; to keep complex and confidential records; to prepared automated equipment to format forms and tables; to train other employees.

The Unit Administrative Assistant should demonstrate a dedication to public services and have a commitment to excellence in service delivery.

The Unit Administrative Assistant should have a history of establishing positive relationships with co-workers, the ability to effectively communicate information to others and understand/carry out instructions.

Registrations, Licensure Requirements or Certifications:

None

Initial Screening Criteria:

High School diploma or GED equivalent.

Minimum of 2 years of clerical experience.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC .

Active Duty, Military, Reservists, Guardsmen, and Veterans :

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at View phone number on us.fitly.work. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.