Legal Receptionist/Administrative Assistant

Job Description

Job Description

Overview
We are seeking a highly organized and professional Legal Receptionist/Administrative Assistant to join our team. This role is essential for ensuring the smooth operation of our medical - legal office, providing exceptional service to our clients, and supporting the administrative functions of the office. The ideal candidate will have experience in a legal office and be proficient in various office systems.

Key Responsibilities

• Oversee attorney requests from initial intake and scheduling through to the final delivery of the expert medical report. 
• Gather, organize, and manage extensive medical records, legal correspondence, and intake forms. 
• Manage incoming phone calls, directing them to the appropriate staff or department while maintaining a professional demeanor.
• Schedule patient appointments efficiently using scheduling systems.
• Maintain patient records accurately in accordance with privacy regulations and office policies.
• Coordinate schedules for expert exams, ensuring all deadlines, legal timelines, and statutory requirements are met. 
• Assist with clerical tasks such as filing, data entry, and managing correspondence.

Qualifications and Skills 

• Minimum of 2–3 years of experience as a legal secretary (specifically within workers' comp or personal injury fields). 
• Strong organizational skills with attention to detail and the ability to multitask effectively.
• Proficient in clerical duties and comfortable using various office systems and technology.
• Excellent communication skills, both verbal and written, with a focus on customer service.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Knowledge of medical terminology and scheduling processes is beneficial.