Medical Clerical Associate - IMA - Mount Sinai Hospital - Full-Time M-F 10AM-6PM + ALt. Sat

Medical Clerical Associate

The Medical Clerical Associate performs clerical and operational tasks necessary to run an efficient patient care operation, under direct supervision. S/he works closely with Administrator and/or Senior Medical Office Assistant and members of other health care team.

Responsibilities

Staffs reception desk.

Retrieves files for scheduled visits 24 hours prior to the visit.

Distributes daily schedule to their assigned NP/MD/RN team member.

Re-files the records that represent patients/clients who have been seen by the clinical care staff or are "no shows".

Searches for records that were identified as "missing" in the 24 hour time period.

Performs patient transportation services on an emergency basis, as necessary.

Arranges for and/or transport blood and other samples to labs on a "stat" basis, as necessary.

Covers the phones and triage all phone calls, as necessary.

Responds to inquiries from physicians, staff, insurance companies, court orders, and others for copies of medical records.

Retrieves medical records from the "firms" at the end of the day.

Prepares medical records for new patients as necessary.

Retrieves files for walk-in visits in "real time". Perform data entry into relevant computer system for progress notes for patients/clients (ADR, Cerner, OHM, etc.)

Files progress notes and other reports to existing charts.

Other relevant duties as assigned.

Qualifications

High School diploma/GED

0-2 years experience in a medical office or acute care setting.

Bilingual or Spanish-speaking a plus.

Medical Assistant Certification by examination preferred

Required Skills

Microsoft Office Suite

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Job Info

Job Identification 3040725

Job Category Clerical

Posting Date 11/09/2026, 06:35 PM

Job Schedule Full time

Job Shift Day

Locations 17 E 102 St, New York, NY, 10029, US