Administrative Assistant (ID# 777)

Administrative Assistant

This position is responsible for administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of Our Client's practices, processes, and standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up-to-date job file for Estimator/General Manager review
• Using JD Edwards and BCS to maintain the vendor list
• Ensuring compliance with vendor requirements
• Monthly reconciliation of AP statements
• Customer file maintenance, including digital databases and physical file systems
• Attend Our Client-sponsored operations and safety training courses as required

Requirements

• Managing front desk functions related to phone calls, visitors, and mail distribution
• Accounts Payable: Sorting, matching, and scanning invoices and check requests
• Accounts Receivable: Receiving payments from customers and depositing funds into the appropriate account(s)
• Comprehensive understanding of customer service principles and practices
• Ability to work under time constraints to meet specific timelines
• Strong attention to detail and a keen sense of responsibility for safeguarding other people's property and information

Compensation and Benefits

Our Client offers competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insurance, an Employee Assistance Program, paid holidays, and paid time off.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.