HQ Office Manager

Job Description Job Description Description The Office Manager at our Duncan HQ is responsible for managing the front desk experience, supporting daily office operations, coordinating events and celebrations, and providing administrative support to the HR team and business leadership. This role requires excellent communication skills, strong organizational abilities, and a proactive mindset to anticipate needs and ensure the headquarters runs smoothly. Key Responsibilities Serve as the first point of contact for visitors, vendors, and employees; manage front desk operations. Occasionally act as a backup to the main phone line, on an as-needed basis. Maintain conference rooms, including scheduling, setup, cleanliness, supplies, technology readiness, and calendar management. Manage office and building maintenance by proactively addressing operational issues to maintain a well-functioning workspace. Manage and support Office Coordinators and other administrative staff. Coordinate catered meals for meetings and events, including ordering, setup, and cleanup. Prepare business meetings by organizing name tags, agendas, materials, room schedules, and food service. Plan, support, and execute employee appreciation events and seasonal celebrations. Manage distribution of seasonal gifts, service anniversary recognition, and other celebratory gifts; oversee ordering, packing, shipment, and inventory. Maintain and organize headquarter closets, ensuring accurate inventory. Assist with scheduling companywide meetings. Serve as a company credit card holder and complete purchases, tracking, and expense reports accurately. Act as the primary point of contact for booking and managing travel for employees and leadership. Provide administrative support to HR on an as needed bases. Help ensure onboarding logistics are well organized by preparing name tags and conference rooms, coordinating presenters and schedule conflicts, ordering and arranging meals. Support general office operations to ensure a welcoming, well-organized, and efficient headquarters environment Skills, Knowledge and Expertise 2+ years of receptionist, administrative assistant, or office support experience (HR support experience plus). Warm, professional demeanor with strong customer service skills. Highly organized with the ability to manage multiple priorities in a fast-moving environment. Strong written and verbal communication skills. Comfortable making decisions, anticipating needs, and solving problems proactively. Proficient in Microsoft Office and general office technology. Experience with travel booking platforms and calendar management preferred. Benefits Competitive salary based on experience and qualifications Comprehensive medical, dental, and vision coverage 401K with company match PTO, holidays, and paid winter shutdown Professional development and career growth opportunities