Construction Coordinator II

Job Description

Job Description

Description

JOIN OUR TEAM!

Our team is redefining building design and engineering. AE Works is an award-winning firm ranked among the top U.S. A/E firms by Architectural Record and ENR East . AE Works is recognized for our commitment to innovation and delivering exceptional results.

Our mission is straightforward: to make building projects a better value. We thrive on solving complex challenges and creating solutions that enhance the built environment, enabling our clients to succeed in their most important endeavors.

WHY AE WORKS?

Our strength lies in our people. We offer a collaborative environment where expertise is shared, and ideas drive progress. You’ll work alongside architects, engineers, cost estimators, and construction managers with deep experience across higher education, government, engineering & infrastructure, healthcare and commercial markets. Together, we apply leading-edge technology and a passion for design excellence to projects that shape the future.

POSITION OVERVIEW:

AE Works is seeking a Construction Coordinator II to join our team.  At AE Works, you will be responsible for contributing to the successful administration of contract documents by executing A/E duties for varied projects, including assembling and assisting with responses to contractor and owner inquiries during the build phase. 

LOCATION:

Pittsburgh, PA with travel to client and project sites.

• Assists with AE Works construction administration activities, maintains awareness/knowledge of construction industry trends, and espouses an ownership mindset to support projects and engage with teams and clients. 
• Manages project documentation during the construction administration phase to meet contract requirements.  
• Coordinates construction administration efforts with the design team and maintains clear communication throughout the construction period.  
• Participates in Owner-Architect-Contractor (OAC) meetings, including progress observations, punch lists, creating and maintaining relevant construction phase reports, and reviewing construction schedules. 
• Coordinates technical resolution of construction issues with your discipline manager internally and engages the A/E design team as needed to resolve items. 
• Reviews construction progress with your discipline manager, in terms of schedule and quality, as well as facilitates conversations and coordination with design professionals during construction administration. 
• Organize and assist with facilitating construction administration reviews – including submittals, RFIs, shop drawings, and change orders – while conferring with your discipline manager and design professionals, with direct interaction with the Owner and Contractor.
• Assist with and participate in construction reviews across Site/Civil, Architecture, Interior Design, Mechanical, Electrical/Systems, and Plumbing/Fire Protection systems.
• Assist with review and updates to construction schedules, including prioritizing reviews for elements on the critical path.
• Communicate clearly and consistently, building strong relationships with team members and clients.
• Utilize cloud-based and mobile technology platforms for project collaboration and construction administration.

What’s Required:

• Bachelor's degree from an accredited institution in Architecture, Engineering, Construction Management, or Business; associate's degrees with directly relevant experience will be considered
• 2–5 years of progressive experience on building construction projects as a construction administrator or in a similar role; professional internship experience will be considered
• Proficiency with Microsoft Excel and the broader Microsoft Suite
• Hands-on experience with construction management platforms such as ACC Build, Procore, or Trimble/eBuilder
• Familiarity with scheduling software and construction costs, including change order reviews and/or pay applications
• Organized, detail-oriented, and disciplined; independently prioritizes and executes concurrent tasks with accuracy and consistency
• Strong verbal and written communication skills with reliable delivery of high-quality work

What Puts You Ahead:

• Prior work on projects in federal, healthcare, senior care, higher education, commercial, industrial, public safety, and/or local municipal/government sectors
• Construction Manager-in-Training (CMIT) certification
• Certified associate in project management (CAPM) and/or Project Management Professional (PMP)
• Executes with an ownership mindset, proactively solving both technical challenges and client engagement issues
• Collaborative team player who thrives working across diverse groups and project teams

At AE Works, we believe in supporting each person in their professional and personal journey. We offer a competitive salary, comprehensive benefits (medical, dental, vision, 401k), and a collaborative culture built on mentorship, accountability, and technical excellence. Our team enjoys generous paid time off, including a company-wide break from Christmas through New Year’s Day, a flexible hybrid schedule, and resources that promote mental health, financial wellness, and professional growth through training, education, and licensure support.