Sr. Data Entry Clerk

Job Description

Job Description

We are looking for a detail-oriented Sr. Data Entry Clerk to support grain certification and documentation activities in Davenport, Iowa. This contract position with potential for a permanent role is ideal for someone who can manage high volumes of information with precision, stay organized during busy periods, and maintain accuracy in work that affects customer transactions and compliance records. The person in this role will coordinate information from customers and inspectors, prepare documentation, and ensure data is entered correctly across spreadsheets and business records.

Responsibilities:

Enter and manage high volumes of data across Excel, Word, and internal systems

Input multiple data points (grading factors) accurately into structured spreadsheets

Collect and organize inspection results for grain commodities from field inspectors

Gather and verify booking details and required information from customers

Ensure all data is complete and accurate prior to entry and submission

Maintain and update master spreadsheets that feed directly into billing processes

Support the creation and processing of USDA certificates by entering validated data

Identify missing or incomplete information and proactively follow up for clarification

Coordinate with internal teams, inspectors, and customers to ensure timely data flow

Monitor and manage data accuracy in both steady and high-volume periods

Follow established processes to ensure compliance with USDA regulations and company standards

Maintain organized records and ensure all documentation is properly stored and accessible

Requirements

Proven experience in data entry or high-volume administrative work

Strong attention to detail with a high level of accuracy

Excellent time management and organizational skills

Ability to handle repetitive, detail-heavy tasks with consistency

Comfortable working in Excel and Word (basic formulas and data management)

Ability to gather and verify information from multiple sources (customers, inspectors, internal systems)

Strong sense of accountability when handling data tied to financial and government documentation

Ability to adapt to fluctuating workload and fast-paced environments