Facilities Manager

Facilities Maintenance Professional

Are you a hands-on facilities professional who enjoys leading a team, developing talent, and keeping buildings and facilities running at their best? Join our team and make a meaningful impact by bringing your facilities maintenance experience, leadership skills, and collaborative spirit to a role where teamwork and continuous improvement matter. We're looking for someone who can lead by example, build a strong and dependable team, and work collaboratively with staff, contractors, and County partners to maintain safe, reliable, and well-maintained facilities. Along with the opportunity to grow your team and make a difference in your community, you'll enjoy our amazing benefits package and all the perks of working in local government with the opportunity to build a rewarding career serving your community!

Performs difficult and responsible technical and administrative work coordinating, supervising, and performing the repair and maintenance of County buildings, equipment, and facilities. Work may involve developing assorted maintenance plans, attending meetings, and could involve physical participation in the completion of maintenance tasks and projects. This position exercises considerable independent judgment as well as tact and courtesy during contact with contractors, various County officials, and both internal and external customers. Work is performed under the limited supervision of the Facilities and Construction Director.

Essential Functions

The following essential functions serve as a general guide for this position. Position functions are subject to change based on departmental needs and external factors including, but not limited to, regulatory requirements.

• Performs statistical analysis and forecasting of the facility budget, space needs, equipment replacement, staffing, and other necessary items;
• Monitors the division's budget expenditures, analyzes monthly operating costs, and recommends or implements departmental budget adjustments to ensure alignment with the approved budget and operational needs;
• Oversees and approves all staff spending from the Facilities Maintenance Technician budget;
• Develops and maintains written policies and procedures for the department and assists employees in interpreting and utilizing departmental policies, procedures, equipment, supplies, etc.;
• Prepares bid documents and performs all aspects of government contracting processes for facility-related work;
• Develops, implements, and maintains the County's preventative maintenance program;
• Develops, implements, and maintains goals for an ongoing quality assurance program;
• Manages environmental air quality of all County facilities through various manufactures HVAC Controls systems to ensure a safe, healthy work environment;
• Provides knowledge to staff to respond to and correct any environmental issues that arise;
• Manages each facility to operate efficiently to reduce utility consumption and reduce operating costs;
• Schedules and supervises maintenance repair work and assists with checking installation and servicing building equipment;
• Manages and directs daily operations of the Maintenance Technician staff;
• Provides hands-on maintenance services as needed and performs routine maintenance and repair on the facility and equipment including plumbing, plastering, painting, electrical, carpentry, landscaping, mechanical, etc., as directed, according to established procedure;
• Provides written and/or oral reports as required and/or directed;
• Evaluates and implements recommendations from established committees;
• Delegates administrative authority, responsibility, and accountability to other Facility Maintenance employees as deemed necessary to perform their job functions;
• Meets with Facility Maintenance employees on a regular basis to communicate current issues and changes and solicit advice to improve services and teamwork;
• Makes daily rounds to ensure that departmental personnel are performing required duties and to assure that appropriate departmental procedures are being rendered to meet the needs of the facility and customers;
• Meets with supply vendors as needed to ensure procurement of necessary supplies;
• Conducts recruitment, interviewing, and selection of Facility Maintenance employees; develops job descriptions;
• Determines department staffing requirements necessary to meet the department's needs;
• Develops, implements, and maintains an effective department orientation/training program that orients the new employees to the department, position, and policies & procedures;
• Develops schedules, including vacation and holiday schedules, to ensure quality service;
• Monitors and tracks absenteeism; coaching, counseling, and/or developing work plans to address attendance issues with employees in a timely manner, and according to policy;
• Develops disciplinary action and work plans as necessary and/or directed in a timely manner in coordination with Human Resources;
• Maintains a productive and professional working relationship with other departments and their managers.
• Completes, in a timely manner, employee performance appraisals; develops specific, measurable, realistic, and timely goals for improvement and growth;
• Develops comprehensive Job Hazard Analysis for the Facilities Department;
• Coordinates, with the Safety and Risk Manager, the fire protection and disaster plan programs;
• Assists the Safety Committee in developing safety standards for the Facility Maintenance department;
• Assures that department employees have necessary/required personal protective equipment and assures proper training and usage of PPE;
• Monitors employees to ensure that they are following established safety regulations in the use of equipment and supplies;
• Ensures that hazardous conditions are reported immediately; remove employees from the hazard if necessary;
• Maintains safety data sheets for hazardous chemicals used or stored in all environmental services departments;
• Assures employees complete incident reports when necessary; immediately conducts an initial investigation and reports findings and incident report to Human Resources and Risk Management;
• Performs other duties as assigned.

Minimum Qualifications

Any combination of education and experience equivalent to graduation from an accredited community college with major course work in the building construction trades such as mechanical and electrical systems, and plumbing. Extensive experience in building maintenance operations, including supervision, is required. Bachelor's degree in a related field or ten (10) years of equivalent professional experience in the field is preferred.

Knowledge, Skills, and Abilities

• Thorough knowledge of hazards and safety precautions associated with the type of work assigned;
• Thorough knowledge of OSHA and other environmental regulations;
• General knowledge of construction and facility maintenance to include materials, equipment, and construction practices involved in a comprehensive facility maintenance operation;
• General knowledge of cost-effective and efficient construction practices and renovation methods and the ability to determine the need for renovations;
• General knowledge of office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases;
• Strong procurement and negotiation skills;
• General knowledge of the basic principles and practices of municipal budget preparation and administration;
• Ability to inspect construction and renovations for compliance with documents, standards, and codes;
• Ability to maintain complete and accurate records and to develop meaningful reports from those records;
• Ability to supervise and evaluate personnel and contractors;
• Ability to update inventories and other supplies as needed and develop cost estimates for supplies and equipment;
• Ability to recognize and diagnose problems and develop and recommend systems and procedures related to assigned operations;
• Ability to communicate, provide, and follow oral and written instructions;
• Ability to make decisions within scope of responsibility;
• Ability to establish and maintain effective working relationships with associates and the public.

Physical Requirements The work is typically sedentary although considerable movement and physical activity is required to supervise work of subordinate employees and projects. The employee occasionally lifts light objects, climbs ladders, and uses tools requiring a high degree of dexterity. The work is typically performed in both an office and outdoors. The employee is exposed to noise, dust, dirt, grease, machinery with moving parts, and inclement weather. The work may require the use of protective devices such as masks, goggles, or gloves. As required, the employee may also perform work requiring the following physical requirements: This is heavy work requiring the exertion of 100 pounds of force occasionally, up to 50 pounds of force frequently, and up to 20 pounds of force constantly to move objects; work requires climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, use of measuring devices, assembly or fabrication of parts at or within arm's length, operation of machines, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is subject to inside and outside environmental conditions, extreme cold, extreme heat, noise, vibration