Accounting Operations Analyst -- AR/AP, GL & Cost Variance

Job Description

Job Description

About the role

Step into a hands-on accounting role where every day starts with activity and ends with impact. You will begin by retrieving receipts from the bank portal and posting them through our electronic system, then move into processing vendor invoices from intake through payment. Throughout the day you will match invoices to packing lists, keep our electronic databases current, and maintain accuracy across customer and general ledger accounts.

As the day progresses, you will post and adjust journal entries (including debits and credits), assist the Manager with cost variance reviews and financial analyses, and respond to routine requests for documents and information. You will prepare customer sales invoices, assemble required export paperwork, and verify freight bills. You will also compile data and generate reports, collaborate with colleagues at all levels, and keep your supervisor informed about priorities, issues, and progress.

At period end, you will help prepare for monthly close and support quarterly and annual audits. You will research and extract information from ERP databases such as QAD to inform planning, forecasts, and proposals. In everything you do, you will execute directives efficiently, communicate clearly, and deliver timely, detail-accurate work. And, as needed, you will take on all other tasks as assigned.

Key responsibilities

• Process Accounts Payable and Accounts Receivable transactions end-to-end, ensuring invoice-to-packing list matching and accurate records.
• Retrieve bank information and post receipts via electronic systems.
• Maintain the general ledger, including entries, adjusting entries, debits, and credits; monitor the accuracy of GL and customer accounts.
• Support cost variance analysis, financial reporting, monthly account balancing, and reconciliations for bank and credit card statements.
• Research data from systems such as QAD to support analysis, planning, forecasting, and proposals.
• Assist with month-end close activities and quarterly/annual audits.
• Prepare sales invoices, complete required export documentation, and verify freight bills.
• Operate computer systems to enter/transmit data, compile records, send communications, and produce reports.
• Coordinate with your supervisor and interface with management and facility teams to meet critical priorities.
• Implement directives with a focus on efficiency, quality, and precise, timely deliverables.

Education and experience

• Associate degree in Accounting or Finance, or equivalent experience.
• Working knowledge of Accounts Payable/Receivable and general ledger processes.
• Understanding of general accounting practices and procedures.
• Experience in a manufacturing environment preferred.

Skills and strengths

• Strong problem-solving capabilities and attention to detail.
• Moderate to advanced skills in Word, Excel, and Outlook.
• Clear written and verbal communication; excellent interpersonal skills.
• Self-motivated, energetic, and comfortable thinking beyond the conventional.
• Ability to manage multiple priorities simultaneously.

Tools and proficiency

• Proficient in Data Analysis and Manipulation.
• Experienced with ERP and MRP systems (e.g., QAD).
• Familiar with Accounting Software.