Payroll Specialist

Payroll Specialist

This position is available with the Oklahoma Department of Career and Technology Education.

Job Title: Payroll Specialist Job Code: C35C Department/Area: Human Resources

FLSA Classification: Exempt Payband: 11

Summary: Responsible for ensuring that employees are accurately and timely compensated for their work that is captured in the preparation, maintenance, and processing of payrolls and related records and statistical reports pertaining to payroll programs.

Education and Experience Required:

• Three Years technical experience in payroll, finance, or accounting, and financial spreadsheets.

Preferred:

• Bachelor's degree

Essential Duties and Responsibilities:

• Review and process payroll information; resolve payroll problems and discrepancies; calculate and process special payrolls; update and maintain salary records.
• Prepare and process various claims including payroll deductions, direct deposit changes, Teachers' Retirement and associated forms, FICA, worker's compensation, unemployment, and garnishments; work closely with HR Generalists to ensure records are accurate in WorkDay.
• Prepare payroll funding correction form from monthly Time and Effort reports, submit to Finance Manager for approvals email approved forms to OMES; and as needed, complete Teachers Retirement spreadsheet and enter correction entry in the OTRS Employer Portal.
• Work with Systems and CORE to ensure any requested reports are completed.
• Assist employees in activities related to payroll including Employee Self-Service related payroll questions; assist exiting employees with W-4, annual leave payouts, Sooner Save and voluntary payroll deduction questions.
• Assist in providing reports, including Mid-Year Projections, Year-End projections, and budget calculations. Work closely with Finance Manager on budget calculations, the budget work program and salary projections. Implement approved budget change.
• Payroll processing includes audits, tracking hours, and making changes as requested. Prompt communication with appropriate staff regarding part-time employees who are approaching the 999 hour per year limit.
• Provide back-up expertise for other roles with the Human Resources function, including leave audits as well as other activities within HR.
• Maintain personnel files and other records in a systematically organized, and confidential manner utilizing both hard copy and electronic filing systems.
• Assist with other work and special division projects as requested.

Salary/Benefits: $45,940.86 - $63,301.75

• The state provides a benefit allowance to help you pay for insurance premiums which include health, dental, life and disability insurance.
• The amount of your allowance, $9,051.60-$21,942.72, is determined based upon the dependents you choose to include in health coverage.
• State paid teacher's retirement pension and flexible benefits plan.
• Vacation leave and 15 days sick leave and 11 paid holidays.
• Employee assistance program and flex-time work schedule options.

Total salary and benefits package valued at $60,124.57 - $91,683.32.

Management Responsibility: No management responsibilities.

Communication Skills: Read, analyze, financial reports and legal documents. Write reports, business correspondence, and procedural manuals. Effectively present information and respond to questions.

Mathematical Skills: Apply moderately complex mathematical equations. (For example: calculating discounts, interest, commissions, proportions, percentages, and volume, and applying concepts of basic algebra and geometry.)

Reasoning Skills: Define problems, collect data, establish facts and draw valid conclusions. Interpret an extensive variety of technical instructions and deal with several abstract and concrete variables Analyze and interpret instructions, rules, and policies. High level of attention to detail.

Other Job-Related Knowledge, Skills, and Abilities: Knowledge, Skills, and Abilities at this level include knowledge of Microsoft Office Suite. Ability to learn and master WorkDay and People-Soft; operate 10-key and efficient keyboarding skills. Skills required at this level include time management; record maintenance; and basic payroll management policies and procedures. Abilities required at this level include the ability to work both independently and in a team environment, work accurately; handle confidential matters with tact and discretion; exercise good judgment in analyzing situations and making decisions; interpret and handle routine matters in accordance with agency policy; follow oral and written instructions; establish and maintain an effective working relationship with others; and provide exceptional customer service.

Physical Demands: Ability to lift 25 pounds with or without reasonable accommodation.

Work Environment: The position requires occasional travel and overnight stays. Position offices in Stillwater, OK at ODCTE. Hiring contingent upon successful completion of background check.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and requirements of personnel.

Please submit a cover letter, resume, and three professional documents in a single document.

Equal Opportunity Employment: The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.