AHD Supervisor, Materials Management

AHD Supervisor, Materials Management Location: Alameda, CA Hospital: Alameda Hospital Division: AHD Central Supply Schedule: Services As Needed / Per Diem - Varies Department: Management Summary Under general direction, supervises the activities and staff of Materials Management Distribution to assure the internal and external flow of equipment, supplies, mailroom, courier services, linen, and distribution necessary for hospital operations. Works with contracted companies, assigns work, schedules, develops, trains, and conducts performance reviews for assigned staff. Performs related duties as assigned. Duties & Essential Job Functions Assumes responsibilities of the Distribution Manager, Materials Management Materials Tech I/II/II and/or Linen Worker as required; resolves problems associated with Materials Management operations. Contacts Biomedical Engineering to check incoming rental equipment and capital purchases prior to distribution; supervises the inventory storage structures at the site of service and adjusts inventory levels associated with supplies, linen and equipment in agreement with the customer. Maintains data of the automated supply computers, Materials Management computer (MMIS), PC workstations, and handheld computers. Monitors and assures timely processing of patient charge system, mailroom, Lawson inventory system, handheld system, cycle count system, handheld database, vendor return system, inventory adjustment system, MMIS system and equipment rental system. Monitors document transactions, delivery logs for signatures, customer requests and notes exceptions, returns and resolves problems associated with these transactions; supervises the communication process to Purchasing as appropriate. Performs month/year end MMIS maintenance and reporting. Prepares policies and procedures manual for all Materials Management Distribution functions for Manager's approval. Reviews and revises procedures annually and as necessary. Purchases supplies, equipment and services for Materials Management Distribution with the approval of the Director of Materials Management or management designee. Supervises 24/7/365 operations of all Materials Management Distribution activities by interfacing with both hospital and outsource staff; participates in the selection and training of subordinates; participates in resolving staff problems; plans, assigns and establishes work priorities, provides direction, gives instructions and makes difficult materials operations decisions; supervises Materials Management staff with proper priorities and communicates routine emergency needs. Supervises procedures for the materials electronic and manual distribution system, computerized inventory control, rental equipment, equipment distribution, crash cart/intubation boxes, linen, patient charge and collection. Supervises the data maintenance of manual databases including cycle count records, adjustment records, vendor return records, linen records, Materials Management reports, inventory history, rental equipment history, forms, delivery log, phone call log book and Materials Tech reports. Supervises the flow of inventory from receiving through distribution, mailroom and courier service activity, ensuring quality and accuracy of product integrity, including put‑away process, restocking, par leveling and proper handling during distribution; supervises flow of materials through Receiving, Central Distribution, Mailroom, and Print Shop; refers customers to appropriate departments for additional follow‑up and service. Minimum Qualifications Education: Bachelor’s degree in business, healthcare or related field, or eight years equivalent job experience. Experience: Five to six total years in Materials Management processing customer orders or distribution of supplies, direct customer service, and experience with either PC or main‑frame computer materials. Experience: Minimum three years in a supervisory role or six years as lead (Materials Management Technician III) in Materials Management. Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background. #J-18808-Ljbffr