Payroll Specialist - Entry Level

Role Description Process monthly payroll accurately and on time, ensuring salaries, allowances, bonuses, overtime, and other payments are calculated correctly. Maintain and update employee payroll records, including salary information, attendance, leave balances, deductions, and statutory contributions. Verify timesheets, attendance reports, overtime claims, and leave applications to ensure accurate payroll calculations. Calculate statutory deductions, tax contributions, and other payroll-related payments in accordance with applicable laws and regulations. Prepare payslips, payroll summaries, payment schedules, and other payroll-related reports for management review. Handle employee inquiries regarding salaries, deductions, payroll discrepancies, and payment schedules professionally. Coordinate with Human Resources and Finance departments to ensure employee information and payroll data are accurate and up to date. Assist with statutory submissions, tax reporting, payroll reconciliation, and audit documentation. Investigate payroll discrepancies and resolve payment issues promptly and accurately. Maintain organized payroll records and ensure all salary information is handled confidentially. Ensure payroll processes comply with company policies, employment regulations, and relevant statutory requirements. Identify opportunities to improve payroll procedures, reporting accuracy, and operational efficiency. Qualifications Diploma or Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field. Good understanding of payroll processing, salary calculations, statutory deductions, and employment regulations. Strong numerical, analytical, and problem-solving skills with excellent attention to detail. Proficient in Microsoft Office applications, particularly Excel. Familiarity with payroll software, accounting systems, and human resource management systems is an advantage. Strong organizational and time-management skills, with the ability to meet strict payroll deadlines. Good communication and interpersonal skills to handle employee inquiries professionally. High level of integrity and discretion when handling confidential payroll and employee information. Able to work independently and collaborate effectively with HR and Finance teams. Good command of written and spoken English; proficiency in additional languages is an advantage. Demonstrates accuracy, accountability, and a commitment to maintaining payroll compliance and confidentiality.