Administrative Assistant

PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture and customer support of premium light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates and also provides customized financial services, information technology and truck parts related to its principal business.

Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services, you can develop the career you desire with PACCAR. Get started!

The Administrative Assistant is responsible for ensuring that PACCAR's Corporate Accounting department is running efficiently. This position directly supports the Corporate Accounting Controller and works closely with the Corporate Accounting staff, serving as an assistant and office manager in a tight-knit department. This position is unique in that it has high visibility to Operations Controllers and all other divisions worldwide as it is the hub for publishing the monthly global financial statement. Additionally, as this role interfaces frequently with many other PACCAR departments and divisions. The perfect candidate will enjoy working with and learning about PACCAR as a whole enterprise and use that knowledge to serve as a go-to for information for corporate staff at all levels.This role is located at the PACCAR Corporate Office (Bellevue, WA).

Administrative Support for Corporate Accounting Department:

• Act as main point of contact for Corporate Accounting Controller - Perform telephone coverage; receive calls from internal (e.g., senior management) and external (e.g., suppliers, vendors) sources.
• Perform Office Administration support for Corporate Accounting Department - Phone coverage, printing / copying; maintain files, distribute regular mail and A/P checks bi-weekly, ordering and maintaining office supplies including copier room, perform daily bank deposits, coordinating corporate credit cards and reports, maintain expenditure authorizations and filing, opening mail and logging AP invoices as needed.

Publishing Monthly Management Reports:

• Produce senior management reporting package on a monthly basis. Responsibilities include processing, editing, copying and collating comments, graphs and financial schedules. Work directly with senior accounting management and corporate accounting team.
• Prepare PowerPoint graphs for senior management financial statements and presentations.
• Assist with assembling annual budgeting package.

Assist with Month-end Close Procedures:

• Month-end preparation of journal entries, reconciliations and cross-charges to other PACCAR entities.
• Assist in Sarbanes-Oxley (SOX) compliance, upload SOX results to database software, perform user access reviews for various software systems etc.
• Special projects as assigned.

Required

• Three or more years of relevant experience (required)
• Intermediate to advancedPC skills to include Word, Excel, Access andPowerPoint
• Ability to work with employees at all levels of the organization. Position requires frequent coordination and negotiation with numerous groups from within and outside the company ranging from staff to vice president levels.
• Strong organization skills required to manage multiple priorities / projects for on-time delivery.
• Strong attention to detail with ability to see the big picture as well
• Attitude of continuous improvement
• Administrative assistance experience (desired)
• Word processing/proofing experience (desired)

Education:

• Associate degree required
• Bachelor's degree in Business Administration, Accounting, Finance, or a related field preferred

As a U.S. PACCAR employee, you have a full range of benefit options including:

• 401K with up to a 5% company match
• Fully funded pension plan that provides monthly benefits after retirement
• Comprehensive paid time off - minimum of 10 paid vacation days (additional days are provided with additionalseniority/years of service), 12 paid holidays, and sick time
• Tuition reimbursement for continued education
• Medical, dental, and vision plans for you and your family
• Flexible spending accounts (FSA) and health savings account (HSA)
• Paid short-and long-term disability programs
• Life and accidental death and dismemberment insurance
• EAP services including wellness plans, estate planning, financial counseling and more
• This position is also eligible for a holiday gift

PACCAR is an E-Verify and Equal Opportunity Employer/Protected Veteran/Disability. At PACCAR, we value talent and promote growth and development. We carefully consider numerous compensation factors including your education, training, or experience. The salary range for the Administrative Assistant - Accounting role is $62,000 - $93,000 annually. Additionally, this role is eligible for the full range of benefit options listed above.